Bookkeeper

Job Description

Job Description

The Bookkeeper is responsible for the day-to-day financial recordkeeping of the Association and various clubs at Trilogy at Power Ranch ensuring accurate, timely and compliant accounting for all HOA funds, assessments and expenses. This position supports the Board and management by producing clear financial reports, maintaining appropriate excel schedules and strong internal controls for all accounting procedures and processes.

Financial Management & Reporting:
Prepare monthly financial statements, analyze variances, and present reports with recommendations to the Board and Finance Committee. Assist with annual budgeting, reserve studies, and capital planning.

Accounts Payable & Receivable:
Manage AP/AR processes including invoice review, vendor payments, homeowner billing, ACH processing, escrow handling, and collections. Monitor delinquent accounts, communicate with residents, and coordinate escalations when needed.

Compliance & Controls:
Ensure adherence to accounting policies, legal and tax requirements, and internal controls. Maintain accurate financial records and support audits, tax filings (including 1099s), and regulatory reporting.

Cash & Fund Management:
Oversee cash flow, daily deposits, fund transfers, and reserve/capital fund disbursements with proper documentation and approvals.

Stakeholder Communication:
Collaborate with residents, Board members, auditors, and committees; respond to inquiries; deliver presentations; and provide data-driven financial insights.

Operational Support & Process Improvement:
Support system improvements, automate processes, manage financial tasks for special activities (e.g., Bingo operations), coordinate budget mailings, and maintain organized financial documentation.

Reserve Study Support:
Assist with reserve study analysis, track expenditures, and ensure proper classification of operating, capital, and reserve expenses.

If you want, I can tighten this further into a 3–4 line version or tailor it for a specific job title like “HOA Accountant” or “Finance Manager.”