Construction Office Manager Bookkeeping Experience Required

Job Description

Job Description

ABOUT THE ROLE

We're looking for an experienced Office Manager who thrives in the fast-paced construction industry. This is a hands-on leadership role where you'll be the backbone of our operations—managing financials, coordinating with field teams, and ensuring our office runs like a well-oiled machine. If you're someone who can jump from processing payroll to pulling permits ,lien releases etc without missing a beat, we want to hear from you.

WHAT YOU'LL DO

Financial Management

· Manage accounts payable and accounts receivable using QuickBooks Online

· Perform monthly reconciliations and maintain accurate financial records

· Process payroll through ADP and maintain employee records

· Support budgeting and provide financial reporting to leadership

· Process lien releases and track project financials

Construction Operations

· Assist the Estimator / Project Manager

· Coordinate with field teams to ensure they have materials, permits, and information needed

· Use project management software to update job status and track progress

· Manage vendor relationships and negotiate with service providers

· Handle construction-specific documentation and compliance requirements

Office & Team Management

· Oversee daily office operations and maintain efficient workflows

· Schedule and coordinate weekly team meetings

· Develop and implement office processes and systems to improve efficiency

· Manage front desk operations including phone system

· Support HR functions including recruitment, onboarding, and employee relations

· Maintain organized filing systems and documentation practices

. Pull and track permits with various municipalities

WHAT WE'RE LOOKING FOR Required Experience:

· 5-7 years of office management experience, preferably in construction or related trade industries

· 4 + years hands-on experience with QuickBooks (QuickBooks Online preferred)

· Proven experience with accounts payable, accounts receivable, and monthly reconciliation

·Demonstrated ability to create and implement office systems and processes

. We are looking for long term employment with opportunity to grow ant thrive with a great Company

Essential Skills:

· Construction industry knowledge—you understand the language, the workflow, and the challenges

· Strong financial knowledge with attention to detail and accuracy

· Self-starter mentality with ability to work independently and prioritize effectively

. Problem solver is required

· Excellent communication skills with both office staff and field crews

· Ability to adapt quickly and manage multiple projects simultaneously

· Proficiency with ADP or similar payroll systems

· Comfortable learning new construction management software

. Office hours 7:00 AM - 3:00 PM

Nice to Have:

· Experience with construction project management software

. Job Tread

. Construction software experience IE: Procore, Bluebeam, Job Tread,Exactimate

· Knowledge of construction lien laws and contract administration

WHAT WE OFFER

· Competitive salary based on experience

· Health and dental insurance

· Paid time off

. Paid Holiday Benefits

· Stable, established construction company

· Opportunity to build and improve systems

· Collaborative team environment

. Great opportunity for the right person to grow with us

TO APPLY

Please submit your resume highlighting your construction industry experience and specific examples of process improvements you've implemented in previous roles.

We are an equal opportunity employer committed to building a diverse and inclusive workplace.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance

Application Question(s):

• How many years of construction industry experience do you have, and in what capacity?
• What's your experience level with monthly reconciliation? (Beginner/Intermediate/Advanced)
• How many years have you handled A/P and A/R? What volume of transactions?
• Rate your QuickBooks proficiency (1-10) and describe what functions you've used most.
• What software programs have yo worked with ? How many years ?
• Do you have any Project Management experience ? If so how Much? What software programs have you used?

Experience:

• Construction : 6 years (Required)
• QuickBooks Online : 6 years (Required)
• Construction management: 5 years (Required)
• Microsoft Office: 4 years (Preferred)
• Microsoft Excel: 5 years (Preferred)

Work Location: In person