Human Resources & Office Coordinator

Job Description

Job Description

Be the Backbone of a Mission-Driven Organization

Are you passionate about creating a welcoming, organized, and high-functioning workplace? Do you enjoy supporting people, building smooth processes, and wearing multiple hats across HR and admin operations? If you're detail-oriented, tech-savvy, and thrive in a collaborative environment, you might be the perfect fit for our Human Resources & Office Coordinator role.

In this role, you'll support a resilient and compassionate team by ensuring our internal operations-from recruiting and onboarding to benefits administration and office systems-run smoothly and efficiently. You'll help maintain a trauma-informed workplace where people feel supported, systems stay compliant, and every staff member has the tools they need to succeed.

You'd Be Great in This Role If You:

• Are comfortable navigating both paper and digital workflows, and love bringing order to personnel records, compliance tasks, and physical spaces alike.
• Enjoy being the go-to person for staff questions, systems troubleshooting, and all things HR and office logistics.
• Can juggle multiple HR and administrative priorities with grace, from posting job ads and screening candidates to managing mail and tracking Amazon donations.
• Stay current on employment laws and HR compliance, and are curious about how tools like AI, cloud-based filing systems, and HRIS platforms (e.g., isolved, BambooHR, or similar) can make processes smarter and faster.
• Thrive in a fast-paced nonprofit environment where flexibility, initiative, and a positive attitude are key.

What You'll Do

Human Resources Coordination

• Maintain accurate, confidential personnel records.
• Support end-to-end recruitment: post openings, screen candidates, schedule/conduct interviews, and prepare offer letters.
• Coordinate onboarding and new hire orientation that's engaging and informative.
• Manage background checks, fingerprint clearance, and related onboarding requirements.
• Administer benefits enrollment, changes, and terminations; lead annual open enrollment.
• Track and support timely completion of performance evaluations.
• Coordinate worker's comp documentation and unemployment claims.
• Respond to employment verifications and general HR inquiries.
• Provide policy guidance and triage employee concerns with discretion.
• Keep current on HR trends, grant compliance expectations, and legal requirements.
• Support staff engagement through appreciation efforts and team-building events.
• Continuously improve and maintain HR systems and workflows using cloud-based tools and HRIS platforms.

Office, Administration, Mail & Compliance Coordination

• Manage office supply inventory, placing cost-effective orders within budget.
• Organize incoming and outgoing mail, shipments, and deliveries.
• Coordinate office equipment service needs and vendor relationships.
• Ensure office areas are professional, tidy, and conducive to productivity.
• Maintain shared files and compliance records in cloud-based systems (e.g., Google Drive, SharePoint).
• Oversee Amazon Wish List donations: update list, track items, liaise with donors, and distribute as needed.
• Provide administrative support for compliance tracking and agency-wide initiatives.
• Participate actively in agency meetings, trainings, and a trauma-informed workplace culture.

What You Bring

Required

• Education and/or experience equivalent to a Bachelor's in HR, Public Administration, or a related field.
• 2+ years of experience in HR and/or administrative roles, especially in recruitment, onboarding, benefits, or compliance.
• Proficiency in Microsoft Office and Google Suite.
• Familiarity with HRIS platforms (e.g., isolved, Paycom, BambooHR) and an interest in leveraging tech and AI tools for HR workflows.
• Strong organizational skills and the ability to multitask across HR, compliance, and office systems.
• Professional judgment, excellent interpersonal skills, and a commitment to confidentiality.
• Valid AZ driver's license, current insurance, and the ability to obtain:
  • Level 1 Fingerprint Clearance
  • Negative TB test
  • CPR/First Aid Certification
  • (Support provided during onboarding if needed.)

Preferred

• Bilingual English/Spanish.
• Experience supporting HR and admin functions in a grant-funded, nonprofit environment.

Physical Demands

Typical office environment with occasional lifting (up to 15 lbs), bending, sitting, standing, and driving. Requires hand/finger dexterity and frequent verbal and written communication.

About Us

New Life Center is a trauma-informed organization committed to building safer futures for survivors of domestic violence, sexual assault, and human trafficking. Our culture values compassion, accountability, equity, and growth-both for those we serve and those we employ.

HOW TO APPLY

To review the full job description and apply for the position, please visit our online career portal at