Payroll & Compliance Manager

Job Description

Job Description

Job Title: Payroll & Compliance Manager

Location: Tempe, AZ

Department: Finance

Reports to: Finance & Accounting Director

FLSA Status: Salaried, Exempt

Summary:

The Payroll and Compliance Manager will oversee all aspects of payroll processing and compliance management for our diverse workforce. This role requires a deep understanding of payroll regulations, labor laws, and compliance requirements at both the state and federal levels.

Responsibilities:

Payroll & Prevailing Wage Compliance:

• Manage multi-state payroll processing, ensuring accuracy and compliance with federal, state, and local regulations.
• Partner with HR on employee data (new hires, terminations, changes) and manage weekly benefit contributions to third-party vendors.
• Conduct payroll audits, process retroactive/arrears payments, and reconcile discrepancies.
• Oversee public works compliance:
  • Validate project details with sales/field ops.
  • Obtain wage determinations and maintain prevailing wage tables, updated throughout the year.
  • Configure jobs and reporting structures in Points North and ADP, ensuring accurate project coding and timecard entry.
  • Monitor hours, certified payroll, CAC payments, fringe benefits, and related compliance documentation.
• Submit required payroll reports (OCIP, certified payroll, CACS) and maintain a master project tracking sheet.
• Support compliance audits by external agencies as needed.
• Conduct quarterly meetings with project management and field ops to review active projects.
• Partner with Sales Operations to secure awarded contract documentation and confirm prevailing wage applicability.
• Liaise with Accounting to review and approve subcontractor invoices, ensuring certified payroll compliance prior to payment.
• Liaise with subcontractors to ensure compliance with our public works contracts.
• Perform various account reconciliations (weekly/monthly) to support internal and external audits.

Business License, Tax & Compliance:

• Manage business, contractor, and sales tax licenses; ensure timely renewals and filings.
• Prepare and submit property tax filings, sales tax returns, amended returns, and related compliance documents.
• Coordinate surety bonding for contracts/licensing requirements.
• Manage and maintain tracking of COI requests.
• Oversee resale certificate issuance and maintenance.
• Other duties as assigned.

Skills & Experience Required:

• Bachelor’s degree in Accounting, Finance, HR, or related field.
• 8–10+ years of certified payroll, payroll management, and compliance experience, preferably multi-state.
• In-depth understanding of prevailing wage/public works regulations (CA DIR, WA L&I, Davis-Bacon).
• Proficiency in ADP (or similar), LCP Tracker, Points North, and state prevailing wage portals.
• Strong knowledge of federal and state payroll regulations, labor laws, and compliance.
• Strong analytical skills with attention to detail and accuracy.
• Excellent communication and collaboration skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• CPP or related payroll/compliance certification preferred.

Certificates, Licenses, Registrations:

• Valid Driver’s License, in state of residence
• Certification in Payroll (CPP) or compliance (CPC) is a plus

To learn more about SKIDATA, Inc. visit: SKIDATA is an equal opportunity employer and strives to create a diverse and inclusive environment where everyone can thrive, feel a sense of belonging and do impactful work together. SKIDATA’s goal is to unite to win and we are committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment

SKIDATA Group, headquartered in Salzburg, Austria, is a global leader in access control solutions. Almost 10,000 SKIDATA systems guarantee quick and secure access for people and vehicles in: ski regions, shopping centers, major airports, cities, sport stadiums, fair and amusement parks. The foundation of SKIDATA’s success is on the one hand based on the more than 1,500 dedicated and skilled employees and the clear focus on research and development.

Company Description

SKIDATA Group, headquartered in Salzburg, Austria, is a global leader in access control solutions. Almost 10,000 SKIDATA systems guarantee quick and secure access for people and vehicles in: ski regions, shopping centers, major airports, cities, sport stadiums, fair and amusement parks. The foundation of SKIDATA’s success is on the one hand based on the more than 1,500 dedicated and skilled employees and the clear focus on research and development.