Document Specialist

Job Description

Job Description

Description:

Job Title: Legal/Clerical Assistant

Job Summary:

The Legal/Clerical Assistant is responsible for the preparation and processes legal documentation for our attorneys, and prepares pleadings for filing and mailing. The Legal/Clerical Assistant also assists with court personnel and clerk’s offices, validating and documenting court orders, and preparing legal documents such as wage and bank garnishments data entry, scanning, faxing, and record keeping. The Legal/Clerical Assistant may assist vendors, process servers, delivery people, and other firm visitors.

This is a full-time, in-person position located at the Phoenix office, and requires working closely with attorneys and teammates throughout the day.

Essential Duties:

· Prepares, prints, and organizes legal documents for filing and service.

· Communicates with process servers to ensure prompt processing of documents.

· Prepares outbound and inter-office mail, including UPS, FedEx, certified mail.

· Sends outbound faxes.

· Scans, reformats, and renames electronic files.

· Enters data accurately into a database.

· Signs in and assists firm visitors, including vendors, process servers, and delivery people. No sales or negotiations are included in this role.

· Daily use of Microsoft Excel to manage and input data

· Navigate docket websites to review court information

· Internally prepare legal documents required for the post judgment legal process across all states

· Follow department procedures and maintain an understanding of post-judgment processes to ensure compliance with legal guidelines and client standards

· Communicate with managers, team members, and court offices to problem solve and engage with the team

· Work efficiently to meet production numbers on a daily, weekly and monthly basis

· Complete assigned tasks within the timelines required by client and department standards

Education and Experience:

· High school or GED required; college or paralegal education is a plus.

· Prior legal assistant experience is a plus.

· Prior data entry experience is a plus.

Knowledge, Skills and Abilities:

· Strong knowledge of Microsoft Excel and Outlook software, and comfortable using office equipment such as copiers, printers, and scanners.

· Able to accurately type at least 40 words per minute.

· Comfortable working in a fast-paced and high-volume environment with multiple priorities.

· Above average verbal and written communication skills.

· Attention to detail, organization, and ability to prioritize multiple projects.

Education and Experience:

· Entry level, 1-2 years’ experience in an data entry role preferred

· College degree is a plus

· Prior experience in legal field (legal assistant, paralegal) is beneficial

Knowledge, Skills and Abilities:

· Confident in Microsoft Excel basic skills and Microsoft Office

· Excellent organizational skills

· Strong oral and written communication

· Detail oriented

· Critical thinker with a willingness to learn new things

· Ability to work with and learn computer systems

· Self-Starter

Benefits:

Blitt and Gaines, P.C. offers PTO, Paid Holidays, Medical Benefits, Competitive Salary and 401(k) and profit-sharing plans. Benefits include - Medical, Dental, Vision, Life Insurance and Short-Term Disability.