AP Specialist (APSPEC-01)

Job Description

Job Description

Join New Freedom – Where Second Chances Become Bright Futures

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At New Freedom , we don’t just believe in second chances—we help people thrive because of them. We are a mission-driven, high-performance organization committed to strengthening communities and empowering justice-involved and formerly incarcerated individuals to successfully rebuild their lives.

We move fast, expect a lot from each other, and show up every day to do meaningful, impactful work. If you’re driven, collaborative, and energized by making a real difference— this is where you belong .

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As an Accounts Payable (AP) Specialist , you’ll play a key role in keeping our financial operations running smoothly and accurately. You’ll own the end‑to‑end processing of invoices, expense reports, and vendor payments—ensuring compliance, maintaining strong relationships, and supporting accurate financial reporting.

This role is ideal for someone who:

• Thrives in a fast‑paced, detail‑oriented environment
• Takes pride in accuracy, organization, and accountability
• Enjoys solving problems and resolving discrepancies
• Communicates confidently with vendors and internal teams
• Wants to contribute to a mission‑driven organization making a real impact

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• Invoice & Expense Processing
  • Process vendor invoices and employee expense reports with accuracy and timeliness
  • Review submissions for proper coding, approvals, and policy compliance
• Vendor Payments & Reconciliation
  • Execute timely and accurate vendor payments
  • Reconcile vendor statements and resolve discrepancies
  • Communicate with vendors regarding billing inquiries and payment status
• Records, Compliance & Controls
  • Maintain complete and organized AP documentation and records
  • Follow internal controls, approval workflows, and compliance requirements
  • Handle sensitive financial data with discretion
• Reporting & Tax Support
  • Support accurate financial reporting through high‑quality AP data
  • Assist with 1099 preparation, vendor validation, and compliance processes
• Collaboration & Continuous Improvement
  • Partner with accounting team members to support month‑end close
  • Identify process improvements and support system enhancements
  • Communicate effectively across teams, including leadership
• Additional duties as assigned

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• Invoices and payments are processed accurately, on time, and error‑free
• Vendor relationships are strong, responsive, and professional
• Financial records are organized, compliant, and audit‑ready
• Discrepancies are identified quickly and resolved proactively
• You contribute to a high‑performing, collaborative accounting team

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• 2+ years of accounts payable or related accounting/finance experience
• Strong attention to detail and ability to work with financial data accurately
• Excellent organization, time‑management, and prioritization skills
• Strong communication skills (written and verbal)
• Critical thinking and problem‑solving abilities
• Proficiency in Microsoft Office (especially Excel)
• Ability to manage confidential information with professionalism
• High school diploma or GED
• Associate’s degree in Accounting, Finance, or related field preferred
• Experience with Acumatica ERP, Traild AP, or similar systems preferred
• Experience in multi‑department AP processing environments preferred
• Knowledge of basic accounting principles (coding, matching, controls) preferred
• Exposure to month‑end close or audit support preferred
• Experience with 1099 reporting preferred

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We take care of the people who take care of others. At New Freedom, you’ll enjoy:

• Competitive pay and strong benefits package
• $0 medical plan option + employer-supported coverage
• 401(k) with match
• Generous paid time off
• Free meals, snacks, drinks, gym access
• A mission that matters —and a team that works hard to deliver on it

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We’re building something meaningful—and that requires people who show up, contribute, collaborate, and take ownership.

If you're looking for a role where you can make a real impact, be part of a driven team, and help shape the future of an organization —we want to hear from you.

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New Freedom is proud to be an Equal Opportunity Employer, a drug and alcohol-free workplace, and compliant with Veteran and ADA regulations.

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"We’re not here to do small work—we’re here to change lives, rewrite stories, and rebuild communities. At New Freedom, you won’t just have a job. You’ll have a mission — to turn second chances into powerful comebacks."