Executive Assistant
- 14,000+ engaged teammates globally
- #20 on Fortune’s World's Best Workplaces list
- $9.2 billion in revenue
- 35+ industry and partner awards in the past year
- $1.4M+ total charitable contributions in 2023
- Manage complex, high-volume executive calendars with shifting and competing priorities.
- Coordinate domestic and international travel, including multi-leg itineraries, lodging, transportation, and required approval workflows (including VP-level travel approvals).
- Prepare briefing documents, presentations, meeting materials, and financial/operational summaries.
- Serve as a liaison between executive leadership and internal/external stakeholders.
- Coordinate and support departmental meetings, quarterly business updates, global or cross-functional calls, and other recurring events.
- Support gathering and communicating team milestones (birthdays, promotions, anniversaries, recognition items).
- Assist with recognition processes such as Value Award nominations and postings.
- Prepare PowerPoint decks, speaker materials, agendas, and communications for larger team meetings.
- Book conference rooms, manage in-person vs. virtual logistics, and set up audio/video equipment.
- Screen calls, manage mail, and maintain accurate filing systems (electronic and hard copy).
- Proxy into systems for approvals when needed (e.g., requisitions).
- Order lunch or handle day-to-day logistics for executives based on preference.
- Ensure administrative tasks are completed accurately and on time in a rapidly changing environment.
- 4–6+ years of Executive Assistant or senior administrative experience (supporting VP/SVP/C-level preferred).
- Strong proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word.
- Experience managing complex calendars, high-volume meetings, and executive travel.
- Familiarity with SAP or SAP Concur is a plus.
- Comfort operating in a fast-paced, ever-changing environment with cyclical quarterly work.
- Strong communicator with excellent interpersonal, written, and verbal skills.
- Extremely organized and detail-oriented; able to manage multiple urgent priorities.
- Flexible and comfortable shifting tasks based on evolving business demands.
- Team-first attitude with the ability to build strong relationships with EA peers and internal partners.
- High integrity, professionalism, and discretion.
- Proactive problem solver with the ability to anticipate needs before they arise.
- This role is onsite at least three days per week, but may require five days onsite depending on executive presence.
- Standard schedule is 8:00 AM – 5:00 PM, with flexibility for occasional after-hours work (overtime eligible).
- Fast-paced, highly collaborative environment with strong partnership across EA, executive, and departmental teams.
- The freedom to work from another location—including internationally—for up to 30 consecutive calendar days per year
- Career development pathways, leadership opportunities, and ongoing upskilling
- A culture rooted in belonging, recognition, and continuous learning
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