Payroll and Benefits Administrator (Casa Grande)

This Position is On Site in Casa Grande, AZ

The Payroll and Benefits Administrator manages all payroll and benefits functions while providing general HR support. This role ensures accurate payroll processing, effective benefits administration, and smooth coordination of HR activities, including onboarding, compliance, and employee engagement. The position requires confidentiality, attention to detail, and a strong understanding of HR and payroll practices.

Payroll and Benefits Administrator ESSENTIAL DUTIES AND RESPONSBILITIES:

• Process biweekly/monthly payroll accurately and in compliance with all federal, state, and local laws.
• Maintain and update payroll data including new hires, terminations, pay adjustments, and deductions.
• Administer employee benefit programs including health, dental, vision, life insurance, disability, and retirement plans.
• Support open enrollment activities, employee benefit communications, and issue resolution with vendors.
• Reconcile payroll and benefits invoices, ensuring accuracy and timely payment.
• Maintain employee HR and payroll records within the HRIS system and ensure data integrity.
• Coordinate and assist with the onboarding process for new hires, including preparation of new hire documents and orientation.
• Track and manage employee leaves of absence (FMLA, ADA, personal leaves, etc.) and time-off requests.
• Support employee engagement activities such as recognition programs, wellness initiatives, and team-building events.
• Prepare HR reports and assist with compliance audits and year-end reporting (W-2s, 1095s, etc.).
• Serve as a point of contact for employee inquiries regarding payroll, benefits, and HR policies.
• Ensure compliance with company policies, HR procedures, and employment regulations.

Payroll and Benefits Administrator COMPETENCIES:

Attention to Detail

Maintains accuracy in payroll, benefits, and HR data entry and reporting.

Confidentiality

Handles sensitive employee information with discretion and professionalism.

Communication Skills

Communicates clearly and effectively with employees, managers, and external vendors.

Organizational Skills

Manages multiple HR, payroll, and benefits priorities efficiently.

Compliance Knowledge

Understands and applies employment laws, payroll regulations, and benefits requirements.

Employee Engagement Focus

Promotes a positive and inclusive workplace through support of engagement initiatives.

Payroll and Benefits Administrator POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time, exempt position. Typical work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional additional hours required during payroll processing or benefits open enrollment periods.

Payroll and Benefits Administrator EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• 3–5 years of experience in payroll, benefits administration, and HR coordination.
• Experience with HRIS and payroll systems (e.g., ADP, Paylocity, Paychex, or similar).
• Strong working knowledge of employment and payroll laws and benefit plan administration.

Payroll and Benefits Administrator ADDITIONAL ELIGIBILITY QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent interpersonal and organizational skills.

Payroll and Benefits Administrator PHYSICAL DEMANDS:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional lifting of up to 15 pounds.
• Regularly required to talk, hear, and use hands to handle or feel office equipment and documents.
• Ability to remain focused and detail-oriented in a fast-paced environment.

Payroll and Benefits Administrator OTHER DUTIES:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation details: 70000-75000 Yearly Salary

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