Safety Administrator

Job Description

Job Description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary: The Safety Administrator will support day‑to‑day project operations by coordinating safety compliance, maintaining project documentation, track manpower on site, and ensure clear communication among teams and stakeholders. The role keeps projects organized, on track, and compliant while providing essential administrative and reporting support to the safety and construction team.

Essential Duties and Responsibilities:

• Create, manage, and update Smartsheet sheets, dashboards, automated workflows, and reports to support project tracking and visibility.
• Track site wide manpower and provide accurate and timely reporting.
• Manage safety material procurement, maintain inventory, and track related invoices, payment controls, and purchase orders.
• Maintain and update safety documentation, daily logs, training records, subcontractor compliance files, audit materials, and other project records.
• Prepare documentation for internal and external safety and quality audits, including reports, KPI dashboards, and safety metric summaries.
• Organize and maintain accurate project files, contact lists, distribution lists, and other administrative records.
• Prepare and distribute meeting minutes and develop professional presentations, spreadsheets, documents, flowcharts, and other project communication materials.
• Collaborate with safety teams to ensure full compliance with safety protocols and regulations while promoting a strong safety culture.
• Perform additional duties to support project, safety, and administrative operations.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School Diploma/GED.
• 3+ years of administrative experience.
• Construction Safety knowledge is a bonus.

Skills and Competencies:

• Strong understanding of construction methods and safety practices, including audits, KPI tracking, and compliance documentation.
• Skilled in document control, version management, distribution, archival, and safeguarding confidential records.
• Proficient in Microsoft Office with advanced Smartsheet skills for dashboards, reports, automation, and project tracking.
• Quick to learn and apply new technical skills through hands‑on experience and evolving construction technology.
• Highly organized and detail‑oriented with strong analytical abilities and capacity to manage multiple priorities.
• Effective under pressure with strong time‑management skills and the ability to meet shifting deadlines.
• Clear communicator able to engage stakeholders at all levels.
• Strong relationship‑builder who collaborate well across teams while maintaining professionalism, integrity, and confidentiality.
• Adaptable, resilient, reliable, proactive, and comfortable working in active job-site environments.

Language Proficiency:

• Excellent written and verbal communication skills in English; Mandarin proficiency is a plus.

Additional Requirements:

• Must have and maintain a valid driver's license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity:

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.