Marketing Coordinator

Job Description

Job Description

Position Title: Marketing Coordinator

Reports to: Marketing Manager

Status: Full time, Non-exempt

Position Summary: The Marketing Coordinator is responsible for assisting in the marketing efforts of the organization. The Marketing Coordinator is also responsible for planning and executing events that support the philanthropic mission of Pima Foundation and promote public awareness of Pima Community College.

Essential Duties & Responsibilities: This role supports the Foundation’s marketing, event planning, donor engagement, and data management efforts through collaboration with College departments, event coordination, constituent communication, and accurate tracking in Raiser’s Edge NXT.

There is currently three main areas that comprises this role in the Foundation –
1. Events Planning & Management 2. Raiser’s Edge NXT & Data Support

3. Marketing Assistance

Event Planning & Management

• Organizes small (30–40 guests), medium (41–149) or large (150–250+) events and co-hosted activities with community partners
• Plans and manages Foundation events, including fund raising receptions, donor or prospective donor tours and community gatherings
• Supports College-led events by serving as a liaison and resource for departments
• Develops and maintains event project plans, timelines and budgets
• Coordinates logistics: venue selection, catering, AV, vendor management, invitations and registration
• Manages RSVP processes, guest communication and post-event follow-up (e.g., thank-you notes, evaluations)
• Trains and supervises volunteers as necessary to ensure all aspects of events run smoothly
• Collaborates with the Marketing Manager on all print and digital needs

Raiser’s Edge (RE) NXT & Data Support

• Tracks event attendance, donor engagement and follow-up activities in RE NXT

o Collaborates with the Database Manager to generate reports and mailing lists for invitations and stewardship, as well as to import invite lists and accurately segment data

o Ensures accurate and timely data entry related to events and constituent interactions

• Collaborates with the Philanthropy team to align event strategy with donor cultivation efforts

Marketing Assistance

o Supports daily marketing initiatives as directed by the Marketing Manager.

o Designs and develops promotional materials, including flyers, advertisements, digital content, and other collateral.

o Maintains website content by updating event details and other information as needed.

o Manages social media accounts, including Facebook, Instagram, and LinkedIn, by creating engaging content and monitoring performance metrics.

o Assists with email marketing campaigns, including communications related to events.

o Conducts market research to identify trends and opportunities for audience engagement and growth.

o Maintains digital and physical files, updates donor databases, and responds to general inquiries.

o Support the Marketing Manager with administrative tasks and other duties as needed.

General Foundation Team Responsibilities:

• Problem Solving:

o Identifies and solves problems independently

o Research issues and find appropriate solutions

o Recommend process improvements to increase efficiency, effectiveness and client satisfaction

o Prioritizes office projects

• Compliance and Quality Control:

o Maintains confidentiality related to donor records and matters proprietary to the Foundation and the College

o Maintains compliance with non-profit rules and regulations

• Contributes to a Team Environment:
• • Assists in setting quarterly Foundation goals and supports all team members in working to attain both collective and individual goals

o Attend team meetings, board meetings and retreats and contribute thoughtfully to conversations

• • Leads by example with a positive attitude
  • Asks questions to clarify expectations
  • Takes calculated risks
  • Learns from mistakes
  • Serves as the Foundation’s liaison to the College’s Special Events Team

o Gladly accepts other duties as assigned

Minimum Qualifications:

Required:

o Associate’s degree in Business, Marketing, Communications, or a related field

o 1-2 years of experience in event coordination, hospitality, or a related field (volunteer or paid)

o Proven experience in marketing, social media management, or a related role.

o Strong organizational and time management skills with the ability to manage multiple tasks and deadlines

o Excellent verbal and written communication skills, including proofreading and editing abilities

o Creativity and “outside of the box” approach to events

o Graphic design background, including photo editing: Canva, Adobe Creative Suite, Google Analytics, CRM systems (Raiser's Edge)

o Proficiency in Microsoft environment specifically with Microsoft Word, Excel, PowerPoint, Teams and Outlook, as well as working with databases, internet research and AI functionality

o Demonstrated personal commitment to civic engagement and social justice

o Proven problem-solving orientation, organizational skills and careful attention to detail

o Demonstrated ability to maintain an effective customer service orientation

Preferred:

o Bachelor’s degree in Business, Marketing, Communications, or a related field

o 2-3 years of experience in marketing, communications, or social media management, and events planning preferably in the non-profit sector.

o Knowledge of Blackbaud database products, particularly Raiser’s Edge NXT (or similar database system)

o Degree or certificate in hospitality, marketing, communications, or a related field

o Familiarity with event logistics, including scheduling, setup and breakdown

o Experience working with vendors, venues and event staff

o Previous involvement in community, corporate or nonprofit events is a plus

Location:

· Pima Foundation Office – 4905C E Broadway #246 | Tucson Arizona 85709-1320
(PCC District Office Complex) / Hybrid

· Early morning, evening and / or weekend hours may be required on occasion

· Local and / or out-of-town travel may be required periodically

Work Hours / Wages (2026-27):

· $45,000 (40 hours per week)

Benefits Available:

· Health, dental & vision insurance

· Long- & short-term disability coverage

· Life insurance

· Retirement – Simple IRA (maximum 3% employer match)

· Cell phone reimbursement

· Generous paid holidays, paid vacation and sick-time accrual

Position descriptions will be reviewed for accuracy on a regular basis. The Foundation reserves the right to make changes to position descriptions as necessary to maintain effective operations.

Supporting the students, faculty and programs at Pima Community College, Pima Foundation has been the philanthropic partner of the College for over 45 years. Managed by a volunteer board of directors, Pima Foundation holds investment assets of approximately $23MM. Currently, the Foundation is responsible for over 100 endowed funds and 200 general funds. A recent challenge grant to the Foundation is underway with the goal of raising $10MM to achieve an additional $5MM in matching funds, making Pima Foundation an exciting, dynamic place to work.

Company Description

Supporting the students, faculty and programs at Pima Community College, Pima Foundation has been the philanthropic partner of the College for over 45 years. Managed by a volunteer board of directors, Pima Foundation holds investment assets of approximately $23MM. Currently, the Foundation is responsible for over 100 endowed funds and 200 general funds. A recent challenge grant to the Foundation is underway with the goal of raising $10MM to achieve an additional $5MM in matching funds, making Pima Foundation an exciting, dynamic place to work.