Part Time Receptionist/Office Coordinator

Part-Time Receptionist & Office Coordinator
Mashura LLC
Scottsdale, AZ | On-Site | Tuesday, Wednesday & Thursday
8:00 a.m. to 5:00 p.m. | Approximately 24 Hours Per Week

Position Summary

The Receptionist & Office Coordinator serves as the first point of contact for our Scottsdale HQ office and provides administrative support to the executive team. This is an ideal role for a highly organized, professional individual who takes pride in keeping an office running smoothly and enjoys being the person others rely on to get things done.

What You Will Do

Front Desk & Office Management

• Serve as the first point of contact for visitors, vendors, and guests, providing a professional and welcoming experience.
• Manage incoming calls, mail, and deliveries.
• Maintain common areas, conference rooms, and office supply inventory.
• Coordinate with vendors and building management as needed.

Executive Administrative Support

• Prepare and submit expense reports for the CEO and select members of the executive leadership team.
• Manage receipts and ensure timely submission in accordance with company policy.
• Provide occasional scheduling and administrative support as requested.

Meetings & Event Coordination

• Coordinate logistics for company meetings and on-site events, including room setup, catering, and materials.
• Support all-hands meetings and executive visits.
• Distribute agendas and follow-up materials as needed.

What We Are Looking For

• Two or more years of experience in an administrative, receptionist, or office support role.
• Strong organizational skills and meticulous attention to detail.
• Professional and polished communication, both written and verbal.
• Comfortable handling confidential information with discretion.
• Proficiency in Microsoft Office 365 and Outlook.
• Experience with an expense management platform such as Emburse or Concur is a plus, but not required.

Schedule & Compensation

• Part-time, non-exempt hourly position, approximately 24 hours per week.
• Tuesday, Wednesday, and Thursday, 8:00 a.m. to 5:00 p.m., on-site in Scottsdale, AZ.
• $21.00 to $25.00 per hour, depending on experience.

Equal Employment Opportunity Statement
Mashura LLC is an Equal Opportunity Employer. We are committed to a workplace free of discrimination and harassment and make employment decisions on the basis of merit. Mashura LLC prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, genetic information, marital status, veteran or military status, or any other characteristic protected by federal, state, or local law.

In addition to federal law requirements, Mashura LLC complies with applicable state and local laws governing nondiscrimination in employment. We also provide reasonable accommodation for qualified individuals with disabilities and for religious practices, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.