Payroll Tax Analyst (268)

Payroll Tax Analyst (Part-Time | Hybrid – Telework/In-Office Required)

Project Overview:

Client Business Services (BBS) is a professional, skills-based shared services organization that provides a full spectrum of Finance, Human Resources, Facilities Services, and Corporate Systems support for client operations worldwide.

Our mission is to deliver high-quality business services through a global organization that leverages technology, standardization, and best practices to enhance clients’ financial performance.

Position Summary:

The Payroll Tax Analyst is responsible for managing state and federal tax deposits, filings, and reporting for all U.S. client employees (manual, non-manual, and expatriates), as well as Canadian national employees and expatriates in Canada.

This role requires strong judgment, attention to detail, and problem-solving skills to resolve complex tax issues. The analyst will collaborate closely with payroll tax team members, state tax offices, payroll, corporate tax, and HR teams.

Key Responsibilities:

• Upload and process daily payroll tax files from various payroll systems into tax software.
• Collect payroll tax downloads, balance data, and process timely deposits from multiple sources.
• Perform detailed analysis and quarterly/year-end reconciliations of payroll tax balances and payments.
• Prepare and file federal, state, and local tax returns, including unemployment tax returns and prior quarter/year-end adjustments.
• Prepare and submit amended returns when necessary.
• Handle annual tax filings for both the U.S. and Canada (e.g., W-2s, Form 940, T4 slips, RL-1 slips).
• Maintain and update state unemployment rate information and communicate changes to tax vendors and payroll teams.
• Analyze state and federal tax withholding rules, deposit schedules, and reporting requirements.
• Maintain accurate company data and rates in Tax Gathering System (TGS) and MasterTax.
• Prepare and submit daily journal entries for tax payments using Oracle Financials.
• Respond to general ledger inquiries for payroll tax accounts.
• Work with HR to determine when new unemployment tax accounts are needed.

Qualifications & Skills:

Basic Qualifications:

• Bachelor’s degree in a related field OR 3+ years of relevant experience in lieu of a degree.
• Strong ability to research, analyze, reconcile, and resolve complex tax scenarios.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience with SAP HCM and expatriate payroll.
• Familiarity with journal entries in Oracle Financials.
• Knowledge of the client’s general ledger and chart of accounts.

Environmental and Safety Solutions Inc. (ESS Inc.) is a Cincinnati based certified MBE. Since 2002, ESS Inc. has been providing health and safety, engineering, environmental technical and management services to businesses throughout the United States. We work with businesses from Fortune 500 members to small businesses in the local community, providing world class occupational safety and health consultative services and environmental compliance assistance. Our customers value our personal attention to their needs and the accuracy and flexibility of our services to meet their unique needs. As President and Founder of ESS, Lonnie Grayson brings more than 25 years of professional environmental safety and health leadership to the company. He founded ESS Inc. in 2002 and has grown the firm into a nationally recognized industry leader. With a professional background as a mechanical engineer, Mr. Grayson knows the value of a safety and health program that focuses on the processes that drive the safety and health process in a company to achieve great results. We understand the need for partnership with our customers to fully understand their needs and the culture of each customer to meet and exceed their occupational safety, health and environmental compliance needs.