Office Coordinator

Job Description

Job Description

About Us:
We are a passionate and dedicated non-profit organization committed to creating a warm, welcoming environment for everyone to explore and experience our heritage in a non-judgmental and inviting atmosphere. Our small, tight-knit team works collaboratively to make a big impact, and we’re looking for an exceptional Office Coordinator to join our mission-driven office.

Job Description:
As our Office Coordinator, you will be the face of our organization, providing a warm, professional welcome to visitors and callers while keeping the office running smoothly. This role goes beyond traditional receptionist duties—you’ll support our team with your strong organizational skills, assist with event planning, and help with administrative tasks, including Data Entry and QuickBooks. If you thrive in a fast-paced environment, are a team player, and love the idea of making a difference every day, we’d love to hear from you.

Key Responsibilities

• Serve as the first point of contact for visitors and callers, providing a warm and professional welcome.
• Manage office communications, including phone calls, emails, and mail.
  Maintain accurate records in the organization’s CRM, including contact updates and transaction entry.
• Assist with QuickBooks tasks such as entering expenses and basic financial tracking.
• Create and send email communications through Constant Contact, including writing content, adding visuals, and managing recipient lists.
• Coordinate logistics and assist with planning community events and programs
• Schedule building maintenance and help ensure facilities run smoothly
• Maintain organized office systems, including inventory management and supply ordering
• Assist with scheduling, spreadsheets, and administrative support for various programs
• Support team members with administrative tasks and special projects as needed
• Occasionally substitute in our preschool program when needed
• Take initiative to identify tasks that need attention and help keep operations running smoothly
• Other duties as assigned

Qualifications:

• Previous experience as a receptionist or in an administrative role.
  Proficiency in QuickBooks, Google Docs, and Microsoft Office Suite.
  Exceptional communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Experience in event planning or coordination is a plus.
• Ability to thrive in a fast-paced, dynamic environment while managing multiple priorities.
• A positive, can-do attitude and a willingness to help wherever needed.
• Passion for working with a non-profit and contributing to a meaningful mission.

What We Offer:

• A collaborative and supportive team environment.
• Opportunities to contribute to a meaningful cause.
• Competitive salary.
• The chance to make a tangible difference in the community.

Schedule & Compensation

• Schedule: Monday–Thursday, 11:00 AM – 4:00 PM
  Additional Hours: This role may occasionally include additional hours during busy seasons, special events, or as responsibilities grow.
• Starting Wage: $20 per hour

How to Apply:
Please submit your resume and a brief cover letter explaining why you would be a good fit for this position.

Applications should also include three professional references with contact information.

Equal Opportunity Employer:
Chabad of Flagstaff is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.