Property Manager

Job Description

Job Description

Who We Are:

Vestar is a nationally recognized leader in the acquisition, management, leasing, and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader.

Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops, and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

Summary/Objective:

The position of Property Manager is to provide the direct supervision of the physical asset and oversight of the staff required to facilitate the operation of assets managed by Vestar. Supervision includes monitoring both the physical and financial aspects of the property.

Essential Functions:

• Directly supervising and training office support staff, including Assistant Property Manager and Administrative Assistants
• Preparing annual budgets (please see annual budget instruction section)
• Enforcing project leases and other governing documents (CC&R’s, REA’s, OEA’s, etc.)
• Ensuring landlord compliance to all governmental and non-governmental laws which affect the property
• Invoicing and collecting all charges outlined under the leases or other property documents which govern the property
• Informing ownership of incidents which may affect the property and influence, the owner’s decision-making process (e.g., new projects in the trade area, road closures, tenant bankruptcies, etc.)
• Negotiating and documenting, with the direct approval of the Vice President, select lease renewals, and, if applicable, new leases
• Review and approval of annual Common Area Maintenance Reconciliations
• Review of draft lease abstracts completed by lease administration team
• Recommending and preparing bids for ownership review on capital projects
• Serving in an advisory role for property Merchants Association and Marketing if required
• Supervising Specialty Leasing program if required
• Ensuring that tenant issues and concerns are being responded to in a timely manner
• Completing monthly cash flow forecasts and operating reports
• Collecting rents and other charges
• Ensuring the compliance of tenants to lease requirements
• Carrying out regular property inspections
• Ensuring that vacant suites are in lease-ready condition
• Coordinating schedule as tenants move in and move out
• Reviewing tenant gross sales information

Competencies:

• Successful for their tenants and in the operation of their properties;
• Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits;
• Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations;
• Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the division;
• Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results;
• Able to maintain office records and files, which are available for ready reference;
• Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance;
• Able to direct the efficient and productive performance of each of their employees and/or the coordination of members of other areas of the division;
• Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities;
• Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business;
• Pleasantly uncompromising when it comes to matters of established policy;
• Diplomatic and their lines of communication are always open;
• Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies;
• Integrity, honest and capable
• An innovator and creator, uses their unique talents and skills to insure maximum income and minimum expenses consistent with the long-term economic and physical welfare of properties entrusted to their care.

Required Education and Experience:

• 4-year College Degree Preferred
• 3-5 years’ Retail/Commercial Property Management Experience

Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Vestar.