Office Intern

Job Description

Job Description

Job Class: Intern (non-benefits eligible)

FSLA: Non-Exempt

Salary: $16.00 per hour

Status: Active

FTE: Up to 15 hours/week

Timeline: Up to10 months

General Description Summary:

Pima Association of Governments is seeking a motivated and detail-oriented Office Intern to support daily administrative operations and assist with Human Resources functions while gaining hands-on professional experience in an office environment. This internship is ideal for someone looking to develop organizational, communication, and business skills while contributing to a productive team.

Benefits of Internship:

• Hands-on office and HR experience
• Exposure to business operations and workplace practices
• Opportunity to build resume and develop transferable skills
• Mentorship and networking opportunities

Essential Duties and Responsibilities:

• Assist with general office tasks such as filing, scanning, copying, and organizing documents
• Answer phones, take messages, and direct inquiries appropriately
• Support scheduling, calendar management, and meeting coordination
• Enter and update data in spreadsheets, databases, or internal systems
• Prepare packets, reports, and correspondence as needed
• Maintain office supplies inventory and assist with ordering materials
• Greet visitors and provide professional customer service
• Assist with onboarding paperwork and new hire orientation preparation
• Help maintain employee files and ensure documents are properly organized
• Support recruiting efforts such as scheduling interviews and communicating with candidates
• Assist with benefits enrollment materials and HR communications
• Help track training completions, acknowledgments, and employee forms
• Maintain confidentiality of employee and company information
• Assist with special projects and team initiatives as assigned

Knowledge, Skills and Other Abilities:

• Understanding of professional workplace etiquette and customer service standards
• Strong verbal and written communication skills
• Excellent organization and time management skills
• Ability to prioritize tasks and meet deadlines
• Strong attention to detail
• Basic problem-solving skills
• Ability to use office equipment such as printers, copiers, scanners, and phone systems
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to learn new systems, processes, and procedures quickly
• Ability to follow instructions and complete assignments accurately

Minimum Education and/or Experience Requirements:

• Current enrollment in an high school or accredited college or university.
• Interest in Business Administration, Human Resources, or related field
• Basic knowledge of Microsoft Office (Word, Excel, Outlook)
• Self-motivated, and strong attention to detail and accuracy
• Strong communication and interpersonal skills
• Organized, dependable, and eager to learn
• Ability to maintain confidentiality and professionalism
• Positive attitude and willingness to assist where needed

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand. The employee is frequently required to drive to locations and participate in outreach events.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essentials functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee is required to carry promotional materials to events.