HR Administrative Assistant I

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POSITION SUMMARY

The HR Administrative Assistant is responsible for performing a variety of HR-related tasks on a professional level and will collaborate closely with the Manager of Human Resources. This position fulfills responsibilities in the following functional areas: recruitment/employment, onboarding, policy implementation, benefits, employee relations and employee law compliance.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Assist in the day-to-day operations of the HR Department.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Assist with recruiting and onboarding process.
• Assist the development of HR processes, policies, and systems.
• Monitor and update tardy and absenteeism report and ensure proper documentation is issued on employees who have excessive tardiness or absenteeism.
• Perform data entry into HRIS System to including such information as new hires, separations, vacations, and sick leaves.
• Compile and process employee documentation and records and keep the employee database up to date.
• Scan and upload personnel records and training records into HRIS System.
• Prepare timecard badges for new hires.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Compile and prepare reports and documents pertaining to personnel activities.
• Aid in administering employee benefit programs and worker's compensation plans.
• Prepare presentations for internal communications.
• Assist in the preparation of monthly reports and various excel spreadsheets.
• Attendance work during the regularly scheduled shift is an essential duty. This includes but is not limited to the ability to be present at work, arrive on time and be ready for work at the start of the shift.
• Perform other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building - Ability to effectively build relationships with customers and co-workers.
• Reliability - The trait of being dependable and trustworthy.
• Responsible - Ability to be held accountable or answerable for one's conduct.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Accountability - Ability to accept responsibility and account for his/her actions.

SKILLS & ABILITIES

Education: Bachelor's Degree in Human Resources or related field.

Experience: One to two years related experience, to include the following:

• Excellent communication skills, both written and verbal
• Strong attention to detail
• Proficiency in administrative duties such as communications, date entry, and recordkeeping
• Tact and professionalism when it comes to handling confidential information and addressing employee concerns
• Proficiency with technology, and the ability to pick up new software easily.

Computer Skills

MS Office, Outlook, Excel, Word, PowerPoint, HRIS Systems and Time Keeping systems

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistant: 2 years (Preferred)
• Human Resources: 2 years (Preferred)

Work Location: In person