Bilingual Executive & Property Assistant

Job Description

Job Description

Bilingual Executive & Property Assistant (English & Spanish Required)

Location: Hybrid (Remote and in office) + Local Travel (when needed)

Type: Part-time 20 hours a week with potential for growth

Industries: Real Estate, Short-Term Rentals, Coaching, Personal Assistant Work

Are you highly organized, self-driven, and fluent in both English and Spanish ? Do you love variety, enjoy solving problems, and have a knack for juggling multiple responsibilities without dropping the ball?

We're looking for a champion bilingual assistant to support a fast-paced forward-thinker across multiple ventures—from managing short-term rentals and real estate portfolios to coordinating coaching events and retreats. This is a unique opportunity to get involved with multiple industries, learn on the job, and grow alongside a driven business owner!

We are looking for someone who is :

• Highly Organized & Efficient – You thrive on to-do lists, schedules, and systems. You know how to prioritize and get stuff done.
• Friendly & Positive – You bring upbeat, professional energy to every interaction—whether it’s an email, text, or phone call.
• Humble & Adaptable – You welcome feedback, shift gears quickly when priorities change, and don’t take correction personally.
• Creative Problem Solver – You’re resourceful, proactive, and figure things out without needing hand-holding.
• Dependable & Honest – You take pride in your integrity, keep accurate records, and always strive to use your time well.

This Role is Perfect For:

• A bilingual go-getter who loves checklists and variety
• Someone who’s as comfortable on the phone as they are in a spreadsheet
• A reliable, positive team player who takes initiative and enjoys making things happen

If you're looking for a long-term position where your ideas are valued, your bilingual skills are appreciated, and no two days look exactly the same— we’d love to hear from you!

$20 - $25 hourly

Short-Term Rental Support:

• Collaborate with caretakers and track finances in Google Docs
• Respond to guest questions and inquiries in a friendly, timely manner
• Build and update property websites and social media pages
• Create invoices and collect payments via Square
• Help set up StayFi for direct marketing and guest capture

Real Estate Portfolio Management:

• Track lease renewals and send notices
• Schedule showings and post listings across Zillow, Facebook, etc.
• Handle property walkthroughs, staging, and photos
• Notarize documents (or be willing to become a notary)
• Keep tenant data current in Stessa
• Assist with utility setup and general property oversight

Real Estate Coaching & Personal Assistant Tasks:

• Update websites, design cards, and help manage email campaigns
• Help coordinate real estate meetups and retreats
• Post meetups on platforms like BiggerPockets and Meetup.com
• Schedule podcasts and manage day-to-day to-do lists
• Bookkeeping across multiple businesses
• Daily check-ins for priority setting and task review

Must-Have Qualifications

• Bilingual: Fluent in both English and Spanish (spoken and written)
• Professional phone presence; able to take and return calls promptly (within 1 hour) in a distraction-free environment
• Tech-savvy and computer literate (Google Workspace, basic website editing, invoicing platforms like Square)
• Reliable transportation to visit properties or projects as needed
• Self-starter who can manage tasks without constant supervision

We have several real estate companies, including short-term vacation rentals. If you want to be a part of a growing real estate investment company, then this is a great opportunity for you.