Executive Assistant to CEO

A rapidly expanding, execution-driven organization in the manufacturing and operations sector is seeking a seasoned Executive Assistant to support its CEO. With 200+ employees, multiple facilities across the U.S., and a fast-moving leadership team, the company has reached a scale where a dedicated, high-caliber Executive Assistant is essential to maintaining alignment, accountability, and strategic momentum.

This is a pivotal, high-visibility role for a proactive, exceptionally organized professional who thrives in fast-paced environments and brings strong communication, governance, and coordination capabilities. The ideal candidate has supported C-suite leaders, excels at managing complexity, and possesses the confidence and judgment to partner closely with ownership and senior leadership. This position offers significant long-term growth, with the potential to evolve into a Chief of Staff role.

This role may be based remotely, with a preference for candidates in the Phoenix metro area or other major metro hubs for ease of travel.

About the Job:

Executive Support & Calendar Management

• Manage the CEO’s complex, evolving calendar and ensure priorities, meetings, and commitments are thoughtfully organized and aligned.
• Act as a gatekeeper, managing time, triaging requests, and creating structure around executive workflows.
• Prepare meeting agendas, briefing materials, schedules, and follow-up documentation for leadership meetings, cross-department discussions, and strategic sessions.
• Support meeting facilitation, including accurate notetaking and tracking action items across teams.

Communication & Correspondence

• Draft, refine, and manage executive-level written communications with clarity, precision, and discretion.
• Serve as a liaison between the CEO and employees, plant leadership, vendors, and external partners.
• Help coordinate communication across multiple sites to ensure information flows consistently and effectively.
• Handle all confidential communication with absolute professionalism and sound judgment.

Governance & Corporate Administrative Support

• Assist with corporate governance activities, including board-related materials, meeting minutes, filings, and maintaining corporate records.
• Partner with legal, finance, and operational leaders to support compliance and organizational documentation.

Travel Planning & Logistics

• Coordinate domestic travel arrangements for the CEO and occasional travel for executive leadership.
• Develop detailed itineraries and support last-minute adjustments as needed.
• Process expense reports, track receipts, and support budgeting activities.

Project Coordination & Operational Support

• Support cross-functional projects led by the CEO and track progress across departments.
• Conduct research, create presentations, and compile executive reports.
• Ensure timely execution of key initiatives, keeping leaders accountable and projects moving forward.
• Assist with offsites, facility visits, leadership summits, and operational coordination across multiple locations.

Office & Resource Management

• Maintain organized digital and physical filing systems.
• Manage vendors, subscriptions, and tools supporting executive operations.
• Handle occasional personal tasks and requests with discretion and reliability.

About You:

• Bachelor’s degree preferred, or equivalent experience.
• 5+ years supporting C-suite executives in a fast-paced, high-expectation environment.
• Exceptional written and verbal communication skills, with strong attention to detail.
• Ability to anticipate needs, solve problems proactively, and navigate complex, shifting priorities.
• Experience supporting multi-site or operationally complex organizations strongly preferred.
• Skilled at handling confidential information with discretion and professionalism.
• Tech-savvy, with proficiency in Microsoft Office Suite and communication/scheduling platforms.
• Calm under pressure, highly self-directed, and comfortable supporting a leader who operates at a fast pace.
• Flexible mindset — comfortable with occasional after-hours communication and periodic domestic travel (approximately once per month or every 6 weeks).

Competitive salary, medical, dental, vision, 401(k) with company match, discretionary annual bonus based on individual and company performance.

Hours: Full-time remote with standard business hours and flexibility to work beyond standard hours as required.