Office Administration Assistant

Office Administration Assistant Location Phoenix, AZ (Encanto area) :

Spectrum Medical Care Center

Office Administration Assistant

Supervision: Office Administrator

FT/PT Status: Full-time

Non-exempt

Location: Spectrum Medical - Phoenix, AZ

JOB SUMMARY

The Office Administration Assistant, under the direction of the Office Administrator, is responsible for providing varied, complex, and routine clerical duties to support the organization.

MAJOR RESPONSIBILITIES

• Perform clerical duties including typing, filing, and completion of simple forms.
• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer phones, direct calls to appropriate individuals, and prepare messages.
• Copy, sort, and file records related to office activities, business transactions, and other matters.
• Prepare letters, memos, forms, and reports according to written or verbal instructions.
• Purchase, stock, and maintain supplies for Spectrum.
• Manage Administration Office Front Desk and check-in process for patient labs.
• Act as back-up for Clinic Office Front Desk.
• Maintain manual and electronic filing systems.
• Ensure timely flow of information.
• Function efficiently and effectively in a fast-paced professional environment.
• Manage multiple tasks and projects with competing priorities and deadlines.
• Organize and maintain administrative processes essential to this position.
• Coordinate and prepare presentations, meeting arrangements and correspondence.
• Maintain a clean and organized work environment. Always maintain professionalism.
• Maintain confidentiality of all patient, client, employee, protected and proprietary information.
• Complete work with accuracy.
• All other duties as assigned by your supervisor(s).

ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE SPECTRUM MEDICAL PERFORMANCE STANDARDS.

JOB REQUIREMENTS

Education Minimum:

High School Diploma or equivalent

Preferred:

Associate degree in Business Administration or related field

Work Experience

Minimum of three (3) years progressively responsible administrative clerk experience that demonstrates a strong understanding of the required knowledge, skills, and abilities. Prefer experience in the health care industry.

License and certifications

N/A

Required skills, knowledge, and abilities

• Highly effective in working objectively with a diverse group of people.
• Demonstrate ability to function as a team member.
• Demonstrate ability to work independently.
• Demonstrate ability to provide services with cultural competence.
• Comfortable with public speaking and one-on-one interactions.
• Ability to drive to off-site locations.
• Ability to communicate effectively and timely.
• Ability to communicate with discretion, diplomacy and tact.
• Computer knowledge and use of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to lift 25-45 lbs.
• Experience using EHR programs, *ECW experience preferred*

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 2 years (Required)
• Healthcare: 1 year (Required)

Work Location: In person