Proposal Coordinator

Job Description

Job Description

Job Title: Proposal Coordinator

250 employees across the state. We’re 100% Arizona owned and managed, which means you’ll never feel like a number here. Our team delivers a full spectrum of services - civil engineering, surveying, geotechnical and materials testing, environmental, and EHS - giving you exposure to many paths and projects.

Alta is big enough to offer opportunities, and advanced technology - yet small enough that you’ll know your team, see your impact, and have leadership that knows you.

We’re proud to be a trusted partner to some of the nation’s largest corporations, developers, and public agencies - helping to build the future, while also protecting it through environmental stewardship and sustainable solutions.

General Summary:

The Proposal Coordinator plays a key role in supporting Alta's Geotechnical and Construction Materials Testing (CMT) teams by creating, organizing, and submitting client proposals. While the role will primarily support Geo/CMT, this position will also coordinate with Survey, Civil, and Environmental teams to help develop joint proposals for multidisciplinary opportunities.

This position monitors estimating emails, bid forums, and client communications to help identify opportunities, coordinate proposal and budget needs, and keep proposal activity moving forward. The role also supports Alta's Marketing and Business Development teams with proposal-related coordination, client follow-up, and organized pursuit support.

Primary Duties and Responsibilities:

• Prepare, organize, and submit client proposals primarily for geotechnical and CMT opportunities, with support for Survey, Civil, Environmental, and other multidisciplinary pursuits as needed.
• Monitor estimating email inboxes, bid forums, and client opportunity portals for proposal requests, addenda, deadlines, and updates.
• Coordinate with Project Managers, Professional Engineers, Geologists, estimators, and technical staff to gather scope information, pricing inputs, schedules, and supporting content.
• Track proposal status from initial request through submission, client follow-up, signed proposal receipt, and handoff for awarded work.
• Follow up with clients regarding submitted proposals, pending signatures, proposed work, and next steps.
• Edit, format, proofread, and assemble proposal documents for consistency, accuracy, branding, and quality.
• Maintain proposal calendars, opportunity trackers, estimating communication logs, and internal deadlines.
• Organize and maintain proposal templates, project descriptions, resumes, certifications, and commonly used proposal materials.
• Support Marketing, Business Development, and technical staff with proposal-related coordination, client communication, pursuit tracking, and administrative follow-through.

Job Qualifications:

• Associate's or Bachelor's degree in Marketing, Communications, English, Business Administration, or a related field preferred.
• Two (2) or more years of experience coordinating proposals, marketing, or administrative support in the engineering, architecture, construction, or professional services industry preferred.
• Experience responding to public agency RFQs/RFPs is highly desirable.
• Valid driver's license with an acceptable driving record.

Why Alta?

See your impact.

How many people can drive by a highway, school, or major company and say, “I helped build that?”

At Alta, every employee can. The work we do is visible in the infrastructure communities rely on every day.

We’re passionate about developing people. Many of our leaders began their journey in entry level positions, and worked their way up into management. We invest in you from day one with hands-on training, paid certifications, and mentorship to help you progress in your career.

Working at Alta means:

• Career mobility: clear paths to grow into leadership roles.
• Multi-disciplinary exposure: civil, survey, geotechnical, materials testing, environmental, EHS, etc.
• Investment in you: paid certifications and ongoing training.
• Culture of belonging: supportive teams where your work is recognized.

• Impact you can see: the chance to contribute to projects that define communities.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Flexible work environment.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT. It is the policy of Alta E&I not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.