Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join a high-volume finance team in Phoenix, Arizona on a contract basis with the potential for a permanent position. This role supports invoice processing, expense administration, and payment activities across multiple business entities in a fast-paced environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to keep accounts current while working with large transaction volumes and vendor inquiries.

Responsibilities:
• Examine incoming invoices and payment requests for accuracy, completeness, and proper authorization before processing.
• Assign appropriate account coding, organize payable documents, and enter invoice data into the accounting system with a high degree of accuracy.
• Process employee expense submissions and corporate card activity, ensuring compliance across multiple companies and entities.
• Execute weekly payment cycles, including check and electronic disbursement processing, while maintaining reliable supporting documentation.
• Reconcile accounts payable records, investigate outstanding items, and confirm that vendor balances and payment statuses remain current.
• Research billing discrepancies, resolve invoice-related issues, and communicate with vendors to address questions in a timely manner.
• Maintain vendor master data and supporting files to help ensure accurate records and efficient payment processing.
• Support month-end close by preparing account reconciliations, assisting with accrual-related activities, and completing other finance tasks as needed.
• Contribute to accounts payable operations in an ERP environment, including work connected to D365 and expense platforms such as Concur when applicable.• At least 5 years of hands-on accounts payable experience, including work across multiple companies, entities, or state operations.
• Proven ability to manage high invoice volume while maintaining accuracy, organization, and timely processing.
• Intermediate Excel skills with the ability to work efficiently with spreadsheets, reconciliations, and data review.
• Experience using ERP or accounting software systems; familiarity with Microsoft Dynamics 365 is strongly preferred.
• Background processing employee expenses and corporate credit card activity, ideally in a multi-entity environment.
• Working knowledge of 1099 reporting, account coding, and accounts payable reconciliations.
• Strong communication skills with the ability to respond to vendor inquiries and resolve discrepancies professionally.
• Experience in construction or project-based accounting environments is helpful.