Office Manager/Construction Administrator

Job Description

Job Description

OFFICE MANAGER/CONSTRUCTION ADMINISTRATOR

Job Title: Office Manager/Construction Administrator

Annual Salary Range: $65,000-$68,000

Company Size: 15-20 Employees

Location Headquarters: Glendale, Arizona (in office)

Year Founded: 2011

Employment Type: Full Time, Exempt

About us:

We are a family owned, Commercial General Contracting Company based in Glendale, Arizona that serves Phoenix and the surrounding areas. We pride ourselves on high quality workmanship, transparency and personalized service on all projects with a professional yet friendly, family mindset.

Who we are looking for:

We are looking for a highly organized, reliable, and service minded Office Manager/Construction Administrator with strong verbal, written, and electronic communication skills with attention to detail and problem solving, who will play a central role in our daily operations and be the “link” between our field crews, our subcontractors and our valued clients.

This role is designed for a professional with a minimum of 5 years of industry experience who can independently run the office efficiently and manage the complex administrative lifecycle of our commercial projects across the valley. This is a high-autonomy role that allows for the creative freedom to organize and manage the office systems in a way that is most comfortable and efficient for you and our team.

Schedule and Availability: Monday-Friday, 8 am to 5pm. (In office)

This role includes a rare, emergency on-call phone component for nights and weekends, for the time being, where the company phone will be provided in case of an unexpected emergency (eg: field incident or an urgent scheduling conflict) However, this is uncommon as it is not typical for staff and the field team to work weekends. The premium salary was adjusted to compensate for this task.

Compensation and Benefits:

Premium Salary Range $65,000-$68,000 annually.

This base pay is set significantly above the Glendale average to empower our employees to secure the private medical/dental coverage that best fits their needs.

Time Off: We value a work-life balance and offer PTO. In addition, we observe the 6 major holidays. (New Year’s, Memorial Day, July 4th, Labor Day, Thanksgiving and Christmas)

Key Responsibilities:

• Financial & AIA Billing: Manage all A/R A/P and job costing via QuickBooks . Must be proficient in AIA Billing and progress invoicing for commercial GC projects. Must be familiar with Apple/MAC computer and laptop programs, Microsoft Excel, Microsoft Office , and Calendar .

• Payroll: Oversee weekly payroll processing and reporting using Greenlink .

• Compliance and Liens: Manage preliminary bid requests and permit applications and tracking lien waivers. Maintain up to date COI’s and W-9s and ensure all contract documents are signed and filed for all subcontractors and vendors.

• Office Operations: Manage incoming calls and emails, maintain project files (digital and physical). Organize and schedule meetings and appointments for field leaders, as needed.

• Equipment and Logistics: Coordinate and track equipment rentals and ensure field teams have the supplies and information they need.

Experience :

Construction: Minimum 5 years.

QuickBooks: 5 years

Construction Management: 5 years

Microsoft Office: 4 years

Microsoft Excel: 4 years

Note: The job description and key responsibilities for performance cannot encompass all specific job tasks that an employee may be required to perform.

How to apply : Please send your resume and a brief summary about why you feel you would be a good fit for a small family business to [email protected]

We thank you for your time and wish you an amazing day!