Administrative Specialist

Job Description

Job Description

Description:

Skills & Qualifications:

The Administrative Specialist shall meet the following conditions:

• Bachelors Degree Required

• Must exhibit strong leadership qualities and establish a cohesive team of behavioral health professionals.

• Presents clean and professional appearance.

• Demonstrates strong professional boundaries and a trauma-informed approach to care for children in need.

• Effective written and verbal communication skills.

• A valid Arizona driver's license.

• Must have a level one fingerprint clearance as required by the Arizona Department of Child Safety, and a physical examination.

• Maintain current First Aid & CPR.

• Must meet all agency's contractor and licensing agent requirements for agency personnel.

• Must be able to work and foster a culturally diverse environment.

Continued employment contingent upon satisfactory supervisor's evaluation, meeting continuing education requirements, and maintaining a satisfactory driving record.

Duties & Responsibilities

The duties for the Administrative Specialist include, but are not limited to the following:

• Conduct quality control inspections of each group home to ensure compliance with licensing and contractual requirements.

• Edit, track, finalize, and submit incident reports to the Department of Child Safety (DCS) as required.

• Be available periodically after office hours to respond to emergency calls

or inquiries.

• Update DCS Case Managers' information in the database.

• Support the general auditing process.

• Perform other duties as assigned.

• Attend agency events as assigned for the children.

• Reviews Daily Reports for Quality Assurance purposes

• Inspections for Foster Care Group home to ensure quality of care

• Handle incoming and outgoing phone calls, emails, and correspondence

• Assist in front office duties when needed

• Manage and organize office documentation digitally

• Up-keep compliance items

• Working alongside Program Managers to ensure all documents are being received for Intakes, Transfers, and Discharges

• Ensuring all compliance deadlines required by licensing are being met

• Requesting file information as DCS Case Workers change

• Emailing discharge packets to DCS Case Worker within 15 days of discharge.

• And any other assigned tasks given to you by your Supervisor or Director of

Programs

Physical Demands:

While performing the duties of this Job, the employee is regularly required to sit; use hands to type and handle paperwork; and talk or hear. The employee is frequently required to stoop, kneel, or crouch. The employee is occasionally required to stand; walk; reach with hands and arms and climb or balance. The employee is required to drive for inspections. The employE;J8' must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Qualifications:

The Administrative Assistant shall meet the following conditions: Minimum – High school graduate – preferably some college. Must have 1 year of experience in childcare, or related training and education. The Administrative Assistant must exhibit strong leadership qualities and establish a cohesive team of behavioral health professionals. Presents clean and professional appearance. Demonstrates strong professional boundaries and a trauma-informed approach to care for children in need. Must have effective written and verbal communication skills. Must have a valid Arizona driver’s license, a level one fingerprint clearance as required by the Arizona Department of Economic Security, and a physical examination. Maintain current First Aid, CPR, and CPI certification. Must meet all agency’s contractor and licensing agent requirements for agency personnel. Must be able to work and foster a culturally diverse environment.

Continued employment contingent upon satisfactory supervisor’s evaluation, meeting continuing education requirements, and maintaining a satisfactory driving record.