Accounts Payable Specialist
Job Description
Job Description
SUMMARY: Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.
DUTIES AND RESPONSIBILITIES:
- Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
- Interfaces with appropriate departments to secure proper payment approvals.
- Prepares accounts payable checks.
- Oversees maintenance of accounts payable files and records.
- Prepares 1099s.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
- Processes and oversees expense reimbursement and reporting.
- Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
- Prepares invoice deduction notices as required.
- Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
- Assists with monthly closings and bank statement reconciliation.
- Assists with related special projects as required.
- Performs other related duties as assigned by management.
QUALIFICATIONS:
- Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Commitment to excellence and high standards.
- Acute attention to detail.
- Excellent written and verbal communication skills.
- Ability to prepare reports and business correspondence.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
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