Inventory and Procurement Manager

Company Overview

KR Wolfe, Inc. is a dynamic, growing company dedicated to making the equipment and technology of tomorrow work today. We specialize in delivering specialized installation, integration, field service, and renovation services. Our focus is on creating and maintaining advanced environments and systems, primarily in healthcare, education, commercial, and government sectors.
Guided by our Vision to be the company of choice based on quality, value, and customer service, we embody SPIRIT in everything we do: Spreading Positivity, Initiating Relationships, and Inspiring Teamwork. Our Core Values—QUEST—drive us: Quality, Understanding & Care, Exceptional Service, SPIRIT, and Trust & Integrity.
In our Operations department, we ensure the seamless execution of KR Wolfe’s projects by managing critical functions such as inventory, shipping, logistics, fleet, technology, facilities, and vendor coordination. Our team equips field staff with the tools, equipment, and resources needed to deliver exceptional service, supporting the company’s mission to create exceptional project outcomes.

Position Summary
The Procurement and Inventory Manager is a key operational role responsible for overseeing the sourcing, purchasing, and inventory management to support KR Wolfe’s external business units. Reporting to the Operations Manager, this role focuses on ordering administrative supplies, materials, and equipment; building vendor relationships; negotiating favorable terms; and ensuring timely and cost-effective delivery for projects and operations. The Manager will manage inventory systems across multiple U.S. locations, handle asset maintenance including fleet vehicles, and support project managers in material procurement. This position can be based in Phoenix, Arizona; Houston, Texas; or Austin, Texas. Success is measured by optimized costs, reliable supply chains, accurate inventory levels, and enhanced operational efficiency, aligned with KR Wolfe’s SPIRIT and QUEST values.

Key Responsibilities

1. Procurement and Vendor Management

• Identify, evaluate, and establish relationships with vendors and suppliers for administrative supplies, materials, and equipment needed by external business units.
• Negotiate contracts, rates, and terms to secure better pricing, leveraging aggregated ordering volume across the company for maximum bargaining power.
• Monitor supplier performance, ensuring compliance with quality standards, delivery timelines, and company values like Trust & Integrity and Exceptional Service.

2. Inventory Management and Logistics

• Manage inventory systems and storage at multiple locations across the United States, tracking stock levels, ingress and egress of materials, and ensuring accurate records in company tools (e.g., QuickBase).
• Oversee the timely supply of materials and inventory for operations and projects, coordinating with logistics teams to handle distribution to job sites nationwide.
• Conduct regular audits and implement processes to minimize shortages, overstock, and waste, maintaining cost-effective inventory levels.

3. Asset and Fleet Maintenance

• Handle the maintenance, registration, and care of company assets, including vehicles and fleet, ensuring compliance with regulations and operational readiness.
• Coordinate repairs, calibrations, and replacements for equipment and tools, minimizing downtime and supporting field teams in healthcare renovation and other projects.
• Track asset lifecycles and implement preventive maintenance schedules to extend usability and reduce long-term costs.

4. Support Business Units and Training

• Assist business unit project managers in purchasing and delivering materials to job sites in a timely and cost-effective manner, providing guidance on procurement best practices.
• Develop and deliver training programs for staff on inventory and procurement systems, ensuring consistent usage and compliance across teams.
• Foster collaboration with internal stakeholders, embodying SPIRIT through positive relationships and proactive problem-solving to align with broader operational goals.

Qualifications

• Education : Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field preferred.
• Experience : 5-7 years in procurement, inventory management, or supply chain roles, preferably in construction, healthcare, or technical service industries, with experience managing multi-location inventories.
• Procurement Skills : Proven ability to negotiate contracts, build vendor relationships, and aggregate purchasing for cost savings.
• Technical Proficiency : Expertise in inventory management systems (e.g., QuickBase), ERP software, and Microsoft Office Suite; familiarity with logistics and fleet management tools.
• Organizational Skills : Strong capability to manage multiple locations, track assets, and ensure timely deliveries under tight deadlines.
• Interpersonal Skills : Excellent communication and negotiation skills to collaborate with vendors, project managers, and operations teams, aligning with SPIRIT and QUEST values.
• Personal Attributes : Detail-oriented, proactive, and adaptable; resilient in handling supply chain challenges; commitment to Quality, Trust & Integrity, and Exceptional Service.
• Other : Willingness to travel occasionally to multiple U.S. locations for audits or vendor meetings; valid driver’s license required.

Preferred Skills

• Experience managing procurement and inventory in healthcare renovation or construction sectors.
• Familiarity with fleet management, vehicle maintenance, and regulatory compliance (e.g., DOT regulations).
• Proven success in implementing cost-saving strategies and training programs for procurement systems.