Executive Assistant

Job Description

Job Description

We are seeking a highly organized and experienced Executive Assistant to provide high-level support to our executive leadership team. This is an exciting opportunity for a polished professional with a proven ability to thrive in a fast-paced, high-stakes environment.

Position Summary:

The Executive Assistant will be responsible for providing comprehensive administrative support to C-suite executives, ensuring efficient operation of the executive office. The ideal candidate will have exceptional organizational skills, strong communication abilities, and experience handling confidential information with discretion.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones
• Organize and prepare materials for executive meetings, including agendas, reports, and presentations
• Handle travel arrangements, including booking flights, accommodations, and ground transportation
• Track deadlines, follow-ups, and project milestones on behalf of the executive
• Serve as a liaison between the executive team and internal/external stakeholders
• Screen and respond to emails, calls, and inquiries in a professional and timely manner
• Prepare expense reports and ensure timely reimbursement submissions
• Maintain confidential records and files with a high level of accuracy and security

Qualifications:

• Minimum of 5 years of experience supporting C-level executives
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail and problem-solving abilities
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools like Zoom, Slack, and project management software is a plus
• Ability to anticipate needs and exercise sound judgment
• Bachelors degree required

Pay Details: $50,000.00 to $55,000.00 per year

Search managed by: Megan Clark

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to uat.lhh.com/us/en/candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.