Event Project Manager

Job Summary:

The Event Project Manager is responsible for coordinating and managing events and long-term projects. Also, trouble-shoot potential problems and rectify existing problems at event sites.

Responsibilities:

• Prepare all pre-event documentation and coordinate with Sales, Operations and Clients to ensure consistent, high-level service throughout pre-event, event and post-event phases.
• Communicate with Sales, Operations and Clients to establish needs and expectations for each project.
• Provide internal and external End-of-Day Reports, as required.
• Prepare post-event after action reports.
• Recognize opportunities to maximize revenue by up-selling products and services.
• Recognize opportunities for improvements and enhancements. Refer all suggestions to Sales or Senior Project Manager to create outstanding events.
• Plan and execute events that fulfill PRO EM’s objectives, as well as pre-established Client expectations.
• Work with timelines, planning and project management will be common features of work to ensure all project deadlines are met.
• Coordinate with asset managers to create and communicate equipment/supply needs, load lists and timelines for shipping to and from event sites, in advance for proper, timely pre-planning.
• Recommend staffing needs to Operations Manager.
• Work hand in hand with crew lead to ensure setup and takedown in an efficient manner.
• Ensure quality presentation.
• Maintain the highest level of service and exceed Clients’ expectations.
• Provide all contract updates and changes promptly and in detail to Sales for events assigned.
• Provide constructive feedback and possible solutions for challenges faced at the jobsite.
• Create a positive Team atmosphere in office and on-site.
• Ability to work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Requirements:

• Must have strong people-focused element to this role by liaising with event contributors, venues, vendors and partners.
• Previous experience in event management.
• Experience of working in a fast-paced, high-pressure environment.
• Excellent oral and written communication skills.
• Ability to handle and own multiple projects.
• Pro-active and shows initiative.
• Familiarity of Word and Excel.
• Ability to work well under pressure.
• Willingness to undertake a wide range of tasks to its end.
• Flexibility, working on weekends and evenings.
• Flexibility, travel to jobsites in-state and out-of-state on short notice.
• Must have clean driving record to be covered by company insurance.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.