Administrative Assistant (CLDP Department)

Job Details

Join a trusted industry leader with nearly 40 years of excellence in HOA management! Since 1990, AAM has delivered exceptional service to master-planned communities, condominiums, and high-rise developments. We’re seeking a detail-oriented professional to support our CLDP Department by conducting online research, managing administrative and clerical tasks, and ensuring time-sensitive assignments are completed accurately and efficiently in a fast-paced environment.

Position Responsibilities

• Maintains and up keeps accurate data in the company data base.
• Research/locates deeds and liens on various websites.
• Mailing/emailing of documents daily.
• Digital recording of documents to the County Recorder’s.
• Sort, scan and distributes mail/documents daily.
• Data entry of various documents into company data base.
• Electronically filing documents as needed. (removed ARI)
• Creating/maintaining spreadsheets for department.
• Assists Department with special projects as needed.
• Performs other administrative duties as directed by Department Manager.
• Performs other related duties as directed.

Knowledge, Skills And Abilities

• Ability to multitask and prepare and process large amounts of legal document items while being detail oriented.
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.
• Ability to interact and work positively and effectively with staff at all levels.
• Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
• Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment

• Utilizing a computer in an office setting.
• May be required to lift boxes, fill paper trays, and other minor physical office related tasks.