Phoenix, AZ - Business Operations - AZDES - DDD - Administrative Assistant - Archive Assistant

This position supports compliance with the Code of Federal Regulations , Arizona Revised Statutes , Arizona Administrative Code , HIPAA (1996) , and the AHCCCS/DDD contract by ensuring that all member medical records are properly maintained, accessible, and retained in accordance with all regulatory requirements.

Working in a warehouse environment, this role requires minimal supervision and focuses on ensuring that all records meet the required retention and quality standards. The incumbent will:

• Organize, log, shelve, and maintain incoming files daily.

• Perform quality checks on received records to ensure compliance before assigning storage locations.

• Identify records for digitization and ensure digitized files meet established standards.

• Retrieve and track records in response to requests, ensuring proper return and reprocessing.

• Prepare and box files for scanning and assist in the approved destruction of paper records once digitization is complete.

• Support the Records Supervisor with special projects related to records storage and maintenance.

• Perform general administrative tasks such as filing, data entry, typing, and operating office equipment.

• Ensure all work complies with HIPAA and other applicable privacy and retention regulations.

Skills and Competencies

• Strong organizational skills and ability to manage a high volume of incoming records.

• Effective workload management and prioritization.

• Attention to detail and accuracy in data handling.

• Ability to work independently and collaboratively with coworkers and other departments.

• Proficiency with Google Suite and basic computer applications.

• Understanding and application of federal and state laws related to record retention and HIPAA compliance.

Ideal Experience

• At least one (1) year of experience handling records and performing data entry in an office or warehouse setting.

Qualifications

• High School Diploma or equivalent required.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.