Fiscal Technician Senior

Fiscal Technician Senior Location Tempe, AZ :

Salary Range

$18.48 - $23.12/hourly, DOE

Grade

109

Work Schedule

Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options:

• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
  • Sight-On-Site Eye Care Services
  • Diabetes Empowerment Education Program
  • Mobile On-site Mammography Screenings
  • Employee Assistance Program (EAP)
  • Wondr ™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
  • Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Performs a variety of moderately difficult accounting tasks relating to the Accounts Payable function. Ensuring invoices are entered in a timely fashion, may work directly with specific colleges and fiscal offices. Accounts Payable functions include, but are not limited to, importing invoices into ERP system, verifying accuracy of invoices, matching lines to purchase orders, ensuring all required documentation is attached, preparing invoices for payment, and monitoring outstanding unpaid invoices.

Essential Functions

50% - Validates images of invoices by matching to purchase orders or by entering as a standard payment and imports into the accounting system. Prepares invoices for entry directly into the accounting system while verifying proper documentation is attached and ensuring approval and conformity with MCCCD policies and procedures.

20% - Resolves differences or problems on invoices with vendors and college personnel. Responds to inquiries from vendors and college personnel. Effectively communicates financial information to employees, outside agencies and the general public. 10% - Verification of application of use tax, sales tax and/or discounts. Responsible for coordinating the disbursement of payments. 10% - Monitors aging reports and works directly with fiscal offices or other college personnel to resolve outstanding invoices, especially those that exceed 30 days or more outstanding.

10% - Collaborates with others to review, recommend and implement modifications to current accounts payable related processes. Other duties as assigned.

Minimum Qualifications

High School Diploma or GED and two (2) years of related finance or accounting support experience such as processing financial transactions.

There is no substitution or equivalency allowable for the High School Diploma or GED.

Desired Qualifications

A. Associate's degree from a regionally accredited institution in accounting, finance, business administration or a related field. B. Two (2) or more years of experience in a higher education or government environment, including processing a high volume of financial transactions in Accounts Payable. C. Ability to prioritize, analyze situations, and meet multiple deadlines with minimal direction and oversight, as clearly described in work experience outlined in the applicant's attached resume. D. Experience in time management applying organizational skills, attention to detail, communication and interpersonal skills, as clearly described in work experience outlined in the applicant's attached resume.

E. Ability to provide a high level of customer service and establish and maintain cooperative working relationships with customers and peers, as clearly described in work experience outlined in the applicant's attached resume. F. Advanced level PC skills with demonstrated knowledge, experience and proficiency with MS Office and Google Workspace.

G. Experience using ERP Financial Systems, preferably with PeopleSoft, as clearly described in work experience outlined in the applicant's attached resume.

Special Working Conditions

May be required to sit for a prolonged period of time; viewing a computer monitor. Travel to campus during interview/selection process will be at candidate's own expense. May be required to work evenings and weekends May be required to lift or carry up to 25lbs.

Partially remote position - 2 days required to work onsite

How to Apply

Applicants are required to submit a resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment (must include number of hours worked)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Open until filled

First Review May 2, 2024

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.