Administrative Assistant

Job Description

Job Description

Welcome to an exciting opportunity as an Administrative Assistant with Paragon Construction Company, LLC! We are looking for a motivated and reliable individual who is eager to learn and grow in an office support role. This position is ideal for someone who is organized, dependable, and enjoys helping a team stay on track.

As an Administrative Assistant, you will support daily office operations by assisting with scheduling, document organization, communication, and general administrative tasks. This role offers hands‐on experience in a professional environment with opportunities to develop valuable office and organizational skills.

General Responsibilities

• Provide day‐to‐day administrative support to office staff and management
• Assist with organizing documents, schedules, and office communications
• Help maintain a professional, organized, and efficient office environment
• Complete assigned tasks accurately and on time with attention to detail

1. Office & Administrative Support

• Answer and route phone calls, emails, and messages politely and professionally
• Assist with scheduling meetings and appointments
• Help prepare simple documents, forms, and correspondence
• Maintain office supplies and notify management when items need restocking
• Support basic office tasks such as scanning, copying, filing, and data entry

2. Document Organization & Filing

• Assist with organizing digital and physical files
• Label, file, and store documents correctly
• Help ensure records are easy to locate and kept up to date
• Support document tracking under the direction of management

3. Scheduling & Coordination Assistance

• Assist with coordinating meetings and office calendars
• Track assigned tasks and deadlines
• Help distribute meeting notes or follow‐up items as directed
• Work with team members to ensure smooth daily coordination

4. Basic Financial & Administrative Support

• Assist with invoice handling and basic data entry
• Help organize receipts, purchase orders, and paperwork
• Support accounting or project teams with administrative tasks
• Follow established procedures for approvals and recordkeeping

5. Communication & Team Support

• Communicate clearly and professionally with coworkers and visitors
• Assist with drafting basic emails or notices
• Greet office visitors and help direct them as needed
• Maintain a friendly and professional office atmosphere

6. Professional Standards & Confidentiality

• Handle company information with care and confidentiality
• Follow company policies and office procedures
• Ask questions and seek guidance when unsure
• Maintain professionalism in all interactions

7. Learning & Growth Support

• Learn company systems, tools, and processes
• Accept feedback and apply it to improve performance
• Assist with special projects as assigned
• Grow administrative skills through hands‐on experience

Requirements

• High school diploma or equivalent required
• Previous office, customer service, or clerical experience is a plus, but not required
• Basic computer skills and willingness to learn new software
• Familiarity with Microsoft Office 365 (Outlook, Word, Excel) is helpful
• Strong organizational skills and attention to detail
• Good written and verbal communication skills
• Positive attitude and willingness to learn
• Ability to work independently and as part of a team

Paragon Construction Company focuses on affordable housing—both preserving existing homes and building new ones. With over 45 years in construction and 15 years in Low-Income Housing Tax Credit (LIHTC), the Team at Paragon are Affordable Housing experts who genuinely care and have an honest enthusiasm for improving experiences and preserving the industry. Our mission at Paragon is to revolutionize the Affordable Housing industry with a customer-focused mentality, bringing honesty, flexibility, and value back to construction. Here at PCC, communication is free-flowing. Trust is built. Jobs finish on-time or early. It all starts with you, no matter who you are. In the build phase, our field team works diligently to manage sub-contractors and other entities involved to achieve the schedule presented at the front of the project. They work closely with the project management team as well as ownership and architects to ensure the level of work desired is executed in a safe, yet efficient manner. We creatively think about how to schedule and sequence the projects in a way that is beneficial to all stakeholders to ensure our clients see the most value. Most importantly, we consider how construction will impact the residents and management and take in to account the daily inconveniences that the renovation presents and ensure the smooth transformation of the communities we serve.

Company Description

Paragon Construction Company focuses on affordable housing—both preserving existing homes and building new ones. With over 45 years in construction and 15 years in Low-Income Housing Tax Credit (LIHTC), the Team at Paragon are Affordable Housing experts who genuinely care and have an honest enthusiasm for improving experiences and preserving the industry. Our mission at Paragon is to revolutionize the Affordable Housing industry with a customer-focused mentality, bringing honesty, flexibility, and value back to construction. Here at PCC, communication is free-flowing. Trust is built. Jobs finish on-time or early. It all starts with you, no matter who you are. In the build phase, our field team works diligently to manage sub-contractors and other entities involved to achieve the schedule presented at the front of the project. They work closely with the project management team as well as ownership and architects to ensure the level of work desired is executed in a safe, yet efficient manner. We creatively think about how to schedule and sequence the projects in a way that is beneficial to all stakeholders to ensure our clients see the most value. Most importantly, we consider how construction will impact the residents and management and take in to account the daily inconveniences that the renovation presents and ensure the smooth transformation of the communities we serve.