Account Clerk II

ACCOUNT CLERK II

City of Williams
Position Description
(Grade 7)

Summary of Position
Performs account-keeping clerical duties at City Hall and provides excellent customer service to all customers (telephone and walk-ins).

Organizational Relationships

1. Reports to: Finance Director
2. Directs: This is a non-supervisory position
3. Other: Offers accounting/bookkeeping/clerical services to the Finance Department

and works closely with City personnel and the general public.

Essential Duties

• Performs all accounts payable functions, including maintaining invoice and control accounts, checking invoices and preparing them for payment, and issuing checks.
• Processes payroll information and prepares payroll checks and liability payments.
• Performs all accounts receivable functions.
• Prepares for and executes monthly utility billing along with billing for other City Services.
• Substantiates cash balances and cash ledgers and prepares adjustments or general ledger entries to correct ledger balances or trial balances.
• Posts and maintains subsidiary records in various areas of accounting.
• Assist in researching and assembling highly confidential and sensitive information.
• Cross-trains the Account Clerk II position so that coverage for the front desk area is provided for lunchtimes, break times, or whenever needed.
• Assists various departments with materials and supply acquisition through requisition and purchase order process.
• Performs other related duties as requested, directed, or assigned.

Job Knowledge, Skills, and Abilities

• Knowledge of record keeping, accounting, and office procedures, and use and operation of standard office equipment at a level generally acquired through 3+ years of related experience.
• Initiative and independent judgment and knowledge of general accounting procedures and practices.
• Knowledge of business and good command of the English language, both oral and written.
• Knowledge of various computer software applications in accounting, spreadsheets, and word processing, and must be efficient and accurate in data entry.
• Analytical ability required to gather and summarize data for reports, find solutions to various challenges, and prioritize work.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Demonstrated poise, tact, diplomacy, and consideration of others.
• Continual attention to detail in account coding, gathering and sorting of documentation, data entry, establishing priorities, and meeting deadlines.

General Information
The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.