Catering Operations Admin - Aventura Catering Phoenix Convention Center

Job Description

As a Catering Operations Admin , you’ll play a critical role in turning event plans into reality by coordinating between our internal team and external partners. You’ll take information from Banquet Event Orders (BEOs), enter data into our catering system, assist with managing sub-contractors, and support special projects. Additionally, you'll contribute to our beverage program by processing recipes and ensuring they are accurately documented for implementation.

Your daily responsibilities include converting BEO details into operational checklists, managing vendor schedules, and translating beverage recipes into our ordering and production systems. You’ll collaborate closely with operations and culinary teams to ensure all logistical elements are in place—helping guarantee that every event runs seamlessly and aligns with our standards of excellence.

If you're someone who thrives in a fast-paced environment, are tech-savvy, and passionate about learning how the pieces fit together behind the scenes, this role offers an exciting opportunity to grow. You’ll expand your operational knowledge and gain hands-on experience with real event execution, setting you up for future advancement within our team.

Job Responsibilities

• Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
• Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
• Greets customers, clients, and employees; answers inquiries or directs calls where necessary
• Maintain office memos and informative postings
• Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Prior administrative experience preferred
• The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
• Demonstrates interpersonal and communication skills, both verbal and written
• Demonstrates strong interpersonal skills, accuracy, and attention to detail
• Requires frequent performance of repetitive motions with hands and/or arms

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .