Project Coordinator

Job Description

Job Description

Job summary

As an experienced Project Coordinator, you should be able to fulfill various duties and responsibilities. They should be able to work closely with project managers to create comprehensive action plans concerning resources, budgets, and timeframes for projects.

The Project Coordinator will provide routine administrative support to internal and external project management team members. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders to support the administrative, documentation, data, reporting, compliance, and communications needs of projects.

Key interactions (Internal and external)

Project Team, Subcontractors, Management & Support Staff

Job responsibilities

• Collects, processes, inputs, organizes, and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes
• Processes information within specific timeframes in order to maintain efficiency and timeliness
• Organizes information into standard formats and reports in various systems and locations such as the project dashboard, maintains documents per established file structure
• Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats
• Creates and distributes potential change items and requests for information
• Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, compliance documentation, requests for information and change documents)
• May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs
• Utilizes discretion and integrity with highly confidential and sensitive information
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs

EDUCATION AND EXPERIENCE

• 2-4 years of experience in a similar role
• Strong knowledge of MS Office, including the ability to manipulate large amounts of data and perform complex functions within Excel
• Experience with project control tracking/forecasting/scheduling systems
• Strong communication skills, confident interacting in verbal, written and electronic form
• Telecommunications construction experience beneficial
• Experience with QuickBooks Online would be beneficial

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES

• Excellent time management and organization skills, with the proven ability to juggle and reprioritize based on business demands
• Knowledge of main telecommunications office processes
• Ability to work within a team setting and independently
• Capable of responding to requests in typical situations and understands client needs and works to meet those needs by offering assistance and advice on standard practical issues
• Willingness to contribute actively to team activities, sharing experiences and ideas
• Bi-Lingual (Spanish) desired but not required