Rain Media: Talent Acquisition Coordinator

Hiring: Talent Acquisition Coordinator

Company: Rain Media | Organics Ocean (brand)

Reports to: Director of People Operations

Status: Full-time/W2

Location: Remote (US-Based), limited travel

Position Overview

Do you thrive in high-velocity environments and anticipate needs before they arise?

Are you a highly organized operator who loves driving speed and precision in a hiring pipeline?

Organics Ocean is a premium direct-to-consumer supplement brand helping people live healthier lives through science-backed, clean, and effective products. We are currently in a "hockey stick" growth phase. This company values ownership and accountability—no micromanaging here! We are a team of A-Players who move fast, test, optimize, and innovate. If you are a problem-solver with a hospitality mindset who wants to be part of an elite eCommerce agency, you’re a great fit for this role!

We are seeking a full-time Talent Acquisition Coordinator to drive world-class candidate experiences and bring operational rigor to our recruiting workflows. This is a centralized execution role, not a passive scheduling position. We need a tactical owner who can translate hiring priorities into high-quality results, ensuring that leadership can trust hiring momentum is maintained without friction.

Responsibilities

Interview & Hiring Process Execution

• Manage high‑volume interview scheduling across multiple time zones, including complex virtual panels, in‑person interviews, debriefs, and executive loops.
• Build, adjust, and troubleshoot schedules quickly while proactively identifying and resolving conflicts.
• Communicate schedule updates clearly and promptly to candidates, interviewers, and hiring managers.
• Support onsite interview logistics and ensure seamless handoffs from offer acceptance through onboarding, including initiating background checks.

Candidate Experience & Brand Representation

• Deliver a polished, thoughtful, and human candidate experience at every stage of the process.
• Serve as a professional brand ambassador, ensuring candidates feel informed, respected, and excited about the opportunity.
• Maintain hiring momentum through timely follow‑ups and consistent communication.

Recruiting Operations & Systems

• Maintain accurate, audit‑ready data within the ATS (Greenhouse, Oracle Recruiting Cloud, or similar).
• Uphold compliance, documentation standards, and recruiting workflows.
• Support recruiting metrics and reporting, including tracking time‑to‑hire and interview‑to‑offer ratios using Excel/Google Sheets.
• Identify opportunities to improve scheduling workflows, templates, tools, and documentation to increase scalability.

Cross‑Functional Partnership

• Partner closely with TA leadership, recruiters, hiring managers, and People Operations.
• Surface risks, blockers, or scheduling challenges early to protect hiring timelines.
• Build trusted working relationships across Growth, Creative, Operations, and Leadership teams.

Requirements

Experience & Skills

• 3+ years of Recruiting Coordination or Talent Acquisition support experience in a fast‑paced or high‑growth environment.
• Proven ability to manage complex, multi‑stakeholder calendars and high‑volume scheduling across multiple time zones.
• Strong organizational skills with exceptional attention to detail, follow‑through, and the ability to anticipate needs before they arise.
• Clear, professional written and verbal communication skills.
• Hands‑on experience with ATS platforms such as Greenhouse or Oracle Recruiting Cloud.
• Proficiency with collaboration and scheduling tools (Slack, Google Workspace or Microsoft Outlook, Zoom).
• Strong Excel/Google Sheets skills, including comfort with pivot tables and VLOOKUPs.
• High integrity and sound judgment when handling confidential information.
• Ability to operate with urgency, resilience, and adaptability in an environment where priorities shift frequently.

Additional Requirements

• Access to a reliable computer and a high‑speed internet connection.
• Ability to travel up to 10% to the home office.

Preferred Qualifications

• Experience supporting DTC, e‑commerce, wellness, or consumer‑focused organizations.

This position is NOT for someone who:

• Prefers a slow-paced or stagnant work environment.
• Lacks attention to detail or struggles with data hygiene.
• Requires heavy hand-holding or constant micromanagement.
• Struggles to anticipate team needs informed by processes and prior team discussions.

Software Utilized by Company

• ATS: Greenhouse / Oracle Recruiting Cloud
• Project Management: ClickUp
• Communication: Slack, Zoom, Microsoft Teams
• Operations: Google Workspace (Sheets, Calendar), Microsoft Outlook

Offer Details

• Status: Full-time, Remote (US-Based candidates only).
• Pay: $60,000 – $75,000 / year based on experience.
• Benefits: Healthcare, dental, and vision plans are available.

About The Company

Organics Ocean is a place for innovation. We believe that clarity builds trust and that accountability requires visibility. We move fast, we persevere through challenges, and we only hire A-Players. Our environment is casual, but our work is serious; we prioritize building reliable systems that hold up under massive scale.

The cultural pillars of the company include:

• Accountability: We take full ownership of outcomes and make work visible.
• Operational Excellence: We build scalable processes that fix breakdowns early.
• Clarity & Trust: We set clear expectations and ask questions to stay aligned.
• Efficient Leverage: We do the right work, not just more work.
• Move Fast and Persevere: We act quickly and stay resilient when things get tough.

Interview Process

To apply, please fill out an application at:

Our recruiting process is approximately four to five weeks and takes place in several rounds:

1. Initial Application
2. Skills Application
3. Live interview with our recruiting agency, IntegrateUp
4. HR Interview within Rain Media
5. Interview with the Hiring Manager
6. Potential paid project
7. Final interview with a VP or Director-level manager