Construction Administrative Manager

Job Description

Job Description

Summary:

Our mission is to make communities SHINE ! Our team provides excellent service to our clients, all while nurturing communities, acting with integrity , and hustling to get the job done.

We are looking for a Construction Administrative Manager who oversees the administrative operations of construction projects and the office team, ensuring accurate documentation, compliance, and efficient workflow between field staff, project managers, and clients. This role manages administrative staff, streamline processes, and supports project execution by maintaining records, coordinating communication, and ensuring adherence to company policies and industry standards.

Essential Duties & Responsibilities:

• Manage and oversee the administrative staff supporting construction projects.
• Develop and implement administrative processes to improve efficiency and accuracy
• Track budgets, billing, payroll submissions, and cost reports in coordination with accounting and project teams.
• Oversee project documentation including contracts, submittals, RFIs, change orders, and close-out packages.
• Maintain project schedules and support project managers with reporting and progress tracking
• Serve as a liaison between office staff, field crews, subcontractors, and clients
• Assist with procurement processes including purchase orders, vendor contracts, and material tracking
• Oversee onboarding and training of administrative staff
• Provide executive-level support to senior leadership with reporting, presentations, and compliance documents

Supervisory Responsibilities:

This position has no supervisory responsibilities

This position has supervisory responsibilities

Competencies:

• Ability to analyze and interpret various business documents pertaining to construction management
• Strong working knowledge Microsoft applications
• Effective communication skills, both written and oral
• Exceptional organizational skills
• Ability to multi-task and effectively prioritize work
• Must thrive in an energetic, fast-paced environment while working as a team or independently

• Strong interpersonal skills; great team player

Education and Experience:

Education: Bachelor’s degree in construction management, Business Administration, or related field (or equivalent experience)

Experience: Excellent organizational and time management skills with attention to detail.

Ability to manage multiple priorities in a fast-paced environment.

Preferred: 5+ years of administrative or office management experience in the construction industry.

Strong knowledge of construction documentation, processes, and terminology.

Physical Requirements and Work Content:

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 25 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Primarily office-based with occasional visits to project sites. Ability to sit, type, and work at a computer for extended periods. Ability to manage multiple deadlines and high-volume workload

Additional Comments:

These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

EOE, including disability/vets