Accounts Payable Specialist

The Accounts Payable Specialist is a mid-level accounts payable position within the Shared Service Center. The AP Specialist is responsible for the accurate and timely entry of invoices and check requests.

Essential Duties :

• Validates invoice header information within Imaging system to ensure accuracy


• Invoice routing within Imaging system to Site workgroups for coding and approvals


• Performs 2-way or 3-way PO match process within Imaging system


• Communicates with internal/external customers and staff on invoice and PO discrepancies


• Responds to AP requests within 24 hours turnaround time via email or phone


• Reconciles supplier statements/accounts, investigates discrepancies and resolves outstanding supplier credit balances


• Research and resolve conditions causing invoices on hold


• Run all necessary reports for month-end closing

Minimum Requirements:

• High School Diploma or GED Equivalent


• 3+ years Accounts Payable experience


• Experience with Oracle preferred


• Imaging system

Preferred Requirements:

• Ability to communicate effectively through email or phone


• Ability to work within system interface structure


• Intermediate Excel skills


• 10-Key Proficiency


• Familiarity with MS Outlook


• Highly organized and able to prioritize workload with minimal direction


• Able to meet deadlines and work in fast paced environment


• Strong customer service to internal and external customers


• Self-Starter

Working Conditions:

• Office environment


• Travel – minimal

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.