Operations & Accounting Assistant

Job Description

Job Description

Company : Emmonak Corporation (via subsidiary office of Field Calibrations)
Location : On-Site at Field Calibrations in Phoenix, AZ
Job Type : Permanent, Full-Time
Salary Range : Depending on Experience (DOE)
Application Deadline : Open Until Filled
Accountable to : Senior Accountant/President

About Emmonak Corporation and Field Calibrations: Emmonak Corporation, an Alaska Native Corporation based in Emmonak, Alaska, is dedicated to the economic and cultural vitality of the Yup’ik community. This role will primarily support Emmonak Corporation’s financial operations remotely from the Field Calibrations office in Phoenix, AZ, a leading provider of precision calibration services. The Accounts Payable and Receivable Clerk will also assist with Field Calibrations’ accounting tasks, contributing to the financial health of both organizations.

Job Description: Emmonak Corporation seeks a detail-oriented and reliable Accounts Payable and Receivable Clerk to manage financial transactions, ensure accurate and timely customer and vendor account maintenance, and support the accounting teams of both Emmonak Corporation and Field Calibrations. This role, based out of the Phoenix office, requires proficiency in QuickBooks, strong organizational skills, and the ability to work independently in a fast-paced environment. The ideal candidate will maintain precise records and foster positive relationships with customers and vendors.

Duties & Responsibilities

• Accounts Receivable :
  • Accurately enter daily sales, customer invoices, cash counts, and weekly vault counts into QuickBooks for both Emmonak Corporation and Field Calibrations.
  • Post customer payments (cash, checks, credit/debit card transactions) and prepare desktop bank deposits.
  • Reconcile customer accounts and ledgers, ensuring accuracy and resolving discrepancies.
  • Generate and distribute monthly customer statements.
  • Prepare and issue slips for gas and stove oil sales (for Emmonak Corporation) and answer customer inquiries about their accounts.

• Accounts Payable :
  • Process vendor invoices, verify accuracy, and enter payment details into QuickBooks for both organizations.
  • Reconcile vendor statements and resolve discrepancies with suppliers.
  • Prepare and schedule payments (checks, ACH, or wire transfers) to vendors in accordance with terms.
  • Maintain vendor files and ensure timely filing of all related documentation, transitioning to digital archiving where applicable.

• General Accounting Support :
  • Enter daily financial transactions into QuickBooks, ensuring data integrity.
  • Assist the Senior Accountant with month-end and year-end closings, including journal entries and account reconciliations for both entities.
  • Operate office equipment, including computers, copiers, fax machines, credit card terminals, and 10-key calculators.
  • File and organize business and customer invoices, vendor records, and other financial documents.
  • Support audits by providing accurate records and responding to inquiries.
  • Work independently with minimal supervision, prioritizing tasks to meet deadlines.

• Customer and Vendor Relations :
  • Respond promptly and professionally to customer and vendor inquiries regarding account statuses for both Emmonak Corporation and Field Calibrations.
  • Collaborate with the accounting teams to streamline processes and improve financial workflows.

• Compliance and Reporting :
  • Ensure compliance with company policies, accounting standards, and relevant regulations.
  • Maintain detailed documentation for all transactions to support traceability and regulatory requirements.

• Additional Duties :
  • Perform other duties and responsibilities as required, supporting both Emmonak Corporation and Field Calibrations.
  • Responsibilities may evolve based on acquired skills and completed training, offering growth opportunities within both organizations.

Qualifications

• Education : High School Diploma or GED required; Associate’s degree in Accounting, Finance, or related field preferred.
• Experience :
  • 2-3 years of experience in accounts payable, accounts receivable, or general bookkeeping preferred.
  • Proven proficiency with QuickBooks (Desktop or Online) for both customer and vendor transactions.
  • Experience with sales summaries, ledger reconciliation, and cash handling.

• Skills :
  • Strong computer skills, including Microsoft Office (Excel, Word) and word processing.
  • Excellent mathematical and analytical skills for accurate data entry and reconciliation.
  • Ability to multitask, prioritize, and work efficiently in a fast-paced, remote environment.
  • Exceptional attention to detail and organizational skills for comprehensive documentation.
  • Strong communication skills for interacting with customers, vendors, and internal teams.

• Attributes :
  • Reliable, proactive, and able to work independently with minimal supervision.
  • High integrity and commitment to maintaining confidentiality of financial data.

• Preferred :
  • Familiarity with Alaska Native Corporations or businesses in remote communities.
  • Knowledge of basic accounting principles and financial reporting.
  • Experience in a technical or service-based industry, such as calibration services.

Compensation

• Type : Full-time position.
• Salary : Competitive, based on experience (DOE).
• Benefits : Vacation Time and Sick Time in accordance with current company policies.

About Emmonak Corporation and Field Calibrations

Emmonak Corporation is an Alaska Native Corporation committed to fostering sustainable growth and providing exceptional services to our shareholders and partners in the Yup’ik community. Field Calibrations, based in Phoenix, AZ, is a leading provider of precision calibration services. This role offers the opportunity to contribute to both organizations’ missions while advancing your career in a dynamic, community-focused environment. Emmonak Corporation and Field Calibrations are equal opportunity employers. We encourage applications from all qualified individuals, including Alaska Native shareholders and descendants.