Executive Director

Northland Cares is searching for an individual to fill the position of Executive Director. This posting is open to internal and external candidates.

Northland Cares, a nonprofit organization providing comprehensive HIV/AIDS outpatient medical care and support services in Prescott Valley, Arizona, is seeking a dynamic and experienced Executive Director. The ideal candidate will be a collaborative leader with a passion for advancing high-quality HIV and STI care, education, and outreach throughout Yavapai County. 

Leading candidates will have knowledge of the HIV and healthcare environment and possess strong organizational and analytical skills to successfully oversee all day-to-day nonprofit operations in a healthcare setting. Skills and expertise required include but are not limited to grant writing, contract management, regulatory compliance, fundraising, marketing, public relations, program development, strategic planning, human resources, security, information technology, budgeting, finance, HIPAA, quality management, and communications.

Position Summary

The Executive Director is responsible for ensuring the mission of Northland Cares is fulfilled via staffing, services, reporting, and maintaining appropriate funding for all activities. This position is responsible for healthcare administration and nonprofit management of the organization, including grant writing, contract management, regulatory compliance, fundraising, marketing, public relations, program development, strategic planning, human resources, security, information technology, budgeting, finance, HIPAA, quality management, and communications.

They will represent the organization to government agencies, communities, and the public. The Executive Director is a key contributor to the organizations' success and sustainability by contributing to the accomplishment of the organization's mission, business goals, and vision by establishing new and maintaining current development resources that will identify and cultivate funding to grow and sustain the organization.

The Executive Director collaborates with the Medical Director and Clinical Department regarding the appropriate care and service provided to clients, compliance with grant funding for all services, and Clinical Quality Management.

As with all positions at Northland Cares, the Executive Director supports the values and mission of Northland Cares by demonstrating personal responsibility, respect for self and others, innovation through teamwork, dedication to caring, and excellence in customer service.

Minimum Qualifications

• Bachelor's Degree in Business, Health or Social Services related field plus 5 years applicable work experience including leadership experience in a nonprofit or healthcare organization OR any equivalent combination of experience, training, and education


• Substantial knowledge and understanding of HIV/AIDS and/or Sexually Transmitted Infection (STI) care and services, outreach and education, current medical approaches, and related issues


• Demonstrated executive leadership and organizational management


• Experience managing all personnel processes including hiring, supervision, teambuilding


• Familiarity with and ability to engage in government grant writing and contract management


• Ability to read, analyze, and interpret policies and procedures and governmental regulations


• Ability to implement programming and all associated policies for grant or donor funded services


• Effectively present information and interact with medical providers, government contract representatives, clients, and the public


• Ability to define problems and provide vision for leading innovative and best practices in the field of HIV/STI care and prevention


• Attention to detail for effective quality management


• Significant financial management experience and knowledge with budgeting, accounting, payroll processing, and financial reporting to the Board of Directors


• Proven time management, documentation and organizational skills, report writing, business correspondence


• Familiarity with accounting software, Microsoft Word, Excel, PowerPoint, and the ability to learn new software as needed


• Regular, in-person attendance at Company, client, and stakeholder locations is required based on business needs, team performance, daily tasks, and the incumbent's performance

Preferred Qualifications :

• Master's Degree in Business, Health or Social Services


• Experience with and understanding of Ryan White, HOPWA, 340B and related government funding programs


• Knowledge of the Affordable Care Act, insurance billing processes, provider credentialing


• Experience with government databases such as CAREWare and HMIS; Electronic Health Records (EHR) programs such as Practice Fusion


• Experience in event planning, fundraising, and outreach


• Bilingual: English/Spanish

Supervisory Reporting Structure

The Executive Director reports to the Board of Directors

SCOPE OF WORK

• Foster a collaborative work environment with all parties including board members, staff and providers, community collaborators and supporters, and state agencies


• Identify, assess, and inform the Board of Directors on all aspects of the organization's activities through reporting and participation in monthly board meetings


• Collaborate with Board of Directors to develop and strengthen the organization through efforts including long-range strategic planning, fund development, and board member recruitment

• Create, maintain, and report on operating budget


• Provide annual budgets and monthly financial reports for review by Board of Directors


• Ensure fiscal monitoring policies, procedures, and action plans are in place to meet grant funding requirements


• Oversee accounts payable, accounts receivable, payroll; ensure timely payment of payroll taxes; participate in annual audits


• Create and submit monthly billings for grant funding sources; ensure accurate record keeping and documentation in required government systems


• Lead the preparation for program audits, site visits, and reports and facilitate preparation and submittal of monthly grant reimbursement reports


• Maintain and organize program documentation and related reports; maintain data and reports by identifying and tracking financial, data, and narrative grant deliverables

• The ability to develop and diversify revenue streams:
  
  
  
  • Drive innovative revenue strategies, including cultivating private-sector partnerships
  
  
  • Expand income streams through commercial insurance billing, self-pay services, and strategic subleasing of space to complementary businesses
  
  
  • Identify and implement sustainable financial models to support organizational growth and mission delivery
  
  

• Creation and submission of standard reports as required by grant funding and programmatic expectations


• Administer the contracts, budgets, and reporting requirements and provide general supervision for federal grant funded programs, including Ryan White, HOPWA, and PrEP Navigation


• Assure compliance with all state and federal regulations, including medical facility and provider licensing requirements, grant administration, corporation commission, HRSA, HUD, ADHS, and others as appropriate; ensure timely renewals and successful audits

• Oversee the hiring, supervision, training, and evaluation of staff, medical practitioners, and people contracted through collaborative agreements such as the AmeriCorps/Vista program


• Supervising and overseeing HR responsibilities, Security, HIPAA, and employee training/documentation


• Create, update, and implement policies and procedures as required for daily clinic operations

• Direct grant writing, donor records and acknowledgement, event planning, and positive community relations


• Represent the organization, collaborate with community partners, and function as advocate for HIV/AIDS care, prevention and education in the communities served


• Participate and represent organization on a state and national level with other HIV/AIDS service organizations

• Other duties as assigned or needed

PHYSICAL REQUIREMENTS

• Sitting, standing, and walking throughout the day for short to medium periods of time


• Driving distances of up to 4 hours for meetings (infrequent)


• Travel to state and national conferences and trainings (infrequent)


• Occasional lifting of 20-50 pounds