Contract Administrator

Contract Administrator

(Hybrid Role)

We are seeking a skilled Contract Administrator to manage and oversee contract-related activities for construction projects. This role is responsible for ensuring contracts are drafted, reviewed, negotiated, and executed in alignment with company policies, legal requirements, and industry best practices. The ideal candidate is detail-oriented, proactive, and confident in collaborating with project managers, subcontractors, and both internal and external stakeholders to ensure smooth project execution and risk mitigation.

Key Responsibilities

Contract Management & Administration

• Prepare, review, and negotiate construction contracts, subcontracts, and related documents in collaboration with legal and project teams.

• Apply knowledge of federal, state, and local regulations (e.g., lien laws, prevailing wage requirements, indemnification statutes).

• Maintain accurate records using the contract management system to track approvals, modifications, and renewals.

• Analyze contractual obligations and risk allocations to support sound decision-making.

Project Coordination & Compliance

• Partner with project managers and business teams to ensure contract terms align with project goals.

• Ensure compliance with legal, contractual, and operational standards.

Risk Management & Legal Support

• Identify potential risks within contracts and recommend mitigation strategies.

• Stay current with construction laws, regulations, and best practices, including prompt payment statutes and lien rights.

Documentation & Record Keeping

• Ensure proper execution, organization, and storage of all contract-related documents.

Skills & Qualifications

• 3-5 years of experience with construction contracts.

• Strong knowledge of contract negotiation, procurement, and purchasing systems.

• Excellent communication and customer service skills, both written and verbal.

• Highly organized with the ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.

• Proficient in MS Office Suite and contract management software.

• Self-starter with strong decision-making skills and accountability.

• Proven ability to build trust with peers and stakeholders to achieve results.

• Solid understanding of contracting and procurement terminology, concepts, and strategies.

Essential Job Functions

• Ability to lift and carry files, personal computers, and materials as needed.

• Must be able to spend significant time seated while working.

Work Environment

• Hybrid schedule: 2 days in-office, 3 days remote .