Talent Acquisition Specialist

Job Description

Job Description

Position Summary

The organization is seeking a detail-oriented and highly organized Talent Acquisition Specialist to support hiring operations at a corporate headquarters location and across field-based teams. This role is responsible for coordinating recruiting activities, maintaining accurate candidate data, supporting onboarding processes, and ensuring a seamless and professional candidate experience.

The ideal candidate thrives in a fast-paced, multi-site environment and demonstrates strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting hiring managers and HR leadership.

Role and Responsibilities

• Coordinate full-cycle recruiting activities, including job postings, candidate scheduling, and interview logistics
• Serve as the primary point of contact for candidates throughout the hiring process, ensuring a positive candidate experience
• Conduct initial phone screens to assess candidate qualifications and alignment with position requirements
• Manage applicant tracking systems (ATS) and maintain accurate and up-to-date candidate records
• Manage multiple data points across recruiting systems, ensuring accuracy and consistency
• Perform high-volume, accurate data entry related to candidate tracking, onboarding, and reporting
• Coordinate candidate pre-employment requirements, including background checks, drug screenings, and required documentation
• Support onboarding processes, ensuring completion of all required new hire documentation, including employment eligibility verification
• Track recruiting metrics such as time-to-fill, pipeline activity, and hiring progress
• Maintain candidate pipelines for high-volume and recurring roles
• Partner with hiring managers and HR to support workforce planning and hiring timelines
• Coordinate with third-party staffing agencies and maintain effective working relationships
• Assist with job postings, recruiting campaigns, job fairs, and hiring events
• Communicate with candidates regarding application status, onboarding steps, and required documentation
• Ensure compliance with federal, applicable state, and company hiring policies and procedures
• Generate recruiting reports and provide data to support HR and operational decision-making
• Provide administrative support to HR and recruiting functions as needed
• Maintain strict confidentiality of candidate and employee information at all times
• Perform other duties as assigned to support departmental and organizational needs

Qualifications and ExperienceRequired

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1–3 years of recruiting coordination, HR support, or administrative experience
• Experience with applicant tracking systems (ATS) or HRIS platforms preferred
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Preferred

• Bilingual in English and Spanish
• Experience supporting recruiting in construction, industrial, or multi-site environments
• Familiarity with multi-state hiring practices

Job Type & Location

This is a Contract to Hire position based out of Mesa, AZ.

Pay and Benefits

The pay range for this position is $29.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ.

Application Deadline

This position is anticipated to close on May 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.