Staff Accountant / Office Manager

Job Description

Job Description

Description:

Seeking a highly experienced Senior Accountant / Office Manager to oversee financial operations, maintain the integrity of company financial records, support executive leadership, and help guide accounting and administrative staff in a fast-paced construction-related environment.

This is a senior-level position requiring exceptional accounting knowledge, advanced QuickBooks proficiency, strong analytical abilities, leadership experience, and prior construction industry experience. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing both high-level financial responsibilities and day-to-day operational accounting functions.

This role requires someone who can hit the ground running with minimal training or oversight.

Position Overview: Senior Accountant / Office Manager

This role is responsible for maintaining accurate financial records, managing accounting operations, supporting month-end and year-end close processes, preparing financial reports, assisting with budgeting and forecasting, and helping oversee Accounts Payable, Accounts Receivable, Payroll support, and Office Administration functions.

The ideal candidate must be capable of working independently, supporting executive decision-making, improving processes, and helping guide accounting support staff in a fast-paced operational environment.

Essential Duties & Responsibilities

Accounting & Financial Management

• Manage full-cycle accounting functions using QuickBooks
• Maintain accurate general ledger activity and financial records
• Prepare and review monthly financial statements and management reports
• Monitor company cash flow, expenses, and operational financial performance
• Support budgeting, forecasting, and financial planning processes
• Perform account reconciliations and ensure accuracy of financial reporting
• Support construction accounting, job costing, and project tracking activities
• Maintain organized accounting documentation and supporting records
• Assist leadership with financial analysis and operational reporting

QuickBooks Management

• Efficiently manage and maintain QuickBooks data entry and system updates
• Ensure transactions are accurately recorded and properly categorized
• Perform regular data cleanup and system optimization
• Troubleshoot QuickBooks-related issues and provide internal support
• Generate and analyze financial reports within QuickBooks
• Maintain data integrity and accounting accuracy across financial systems

Reconciliations & Financial Close

• Conduct regular bank reconciliations and resolve discrepancies promptly
• Reconcile balance sheet accounts including A/R, A/P, fixed assets, and other general ledger accounts
• Assist with month-end and year-end close procedures
• Prepare and post accruals, journal entries, and financial adjustments
• Assist with year-end reporting and external audit preparation as needed

Leadership & Staff Oversight

• Help guide and support Accounts Payable, Accounts Receivable, and Payroll staff
• Assist with workflow prioritization and office efficiency improvements
• Provide direction, accountability, training, and support to administrative staff
• Work closely with executive leadership regarding operational and financial performance
• Help identify and implement process improvements and internal controls

Accounts Receivable & Collections

• Monitor aging reports and outstanding balances
• Assist with collection efforts and customer account management
• Resolve billing discrepancies and support timely collections
• Maintain professional communication with customers regarding account status

Financial Analysis & Budgeting

• Prepare financial reports, variance analysis, and operational reporting
• Analyze trends, forecasts, budgets, and company performance metrics
• Support annual budget development and expense monitoring
• Identify opportunities for cost savings and operational improvements
• Create financial models and reports to support business decision-making

Office Management & Cross-Functional Support

• Support day-to-day office operations and administrative functions
• Coordinate with operations and management teams as needed
• Communicate effectively with both financial and non-financial personnel
• Maintain confidentiality regarding financial and personnel matters
• Contribute to a professional, organized, and team-focused work environment

Required Qualifications

• Degree in Accounting or Finance preferred
• Minimum of 4 years of relevant accounting experience
• Construction industry experience required
• Advanced QuickBooks proficiency
• Advanced Excel and Microsoft Office Suite experience
• Strong understanding of financial statements and accounting principles
• Experience supporting or overseeing A/P, A/R, payroll, reconciliations, and collections functions
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and leadership abilities
• High attention to detail and accuracy
• Ability to work independently and hit the ground running
• Professionalism and discretion handling confidential financial information

Preferred Experience: Preferred candidates may have experience in:

• Construction accounting and job costing
• Multi-entity or project-based accounting environments
• Office management and operational support
• Payroll coordination and compliance reporting
• Financial process improvement and workflow optimization

What We’re Looking For:

• Self-motivated and dependable
• Confident supporting leadership and office staff
• Able to lead by example and improve processes
• Comfortable working independently with minimal supervision
• Experienced balancing accounting accuracy with operational demands
• Professional, organized, and solution-oriented