Contracts Administrator Lead

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Salary : $80k-$90k

Schedule: M-F

Job Description:

We are seeking a proactive and detail-oriented Contract Administrator Lead to lead and manage the contracts department in a dynamic construction environment focused on pavement preservation . This role will oversee the full contract lifecycle, ensure compliance with industry regulations, and serve as the key liaison between legal, project, and field teams. The ideal candidate brings construction contract expertise, leadership capabilities, and experience managing high-volume public and private sector agreements—especially within pavement preservation or related infrastructure sectors.

Key Responsibilities:

• Manage and lead the contracts department , providing direction, support, and oversight to ensure consistent and compliant contract administration practices.

• Draft, review, negotiate, and maintain construction-related contracts, subcontracts, vendor agreements, and change orders.

• Oversee preparation of prequalification packages and bid documents for public works and DOT projects.

• Coordinate closely with project managers, estimators, and executives to ensure contract terms align with scope, timelines, and project goals.

• Track key contract milestones, deliverables, change orders, insurance certificates, and closeout documents.

• Ensure full compliance with public works requirements including prevailing wage laws, certified payroll, DBE documentation, TERO and bonding.

• Resolve contract-related issues and disputes in collaboration with internal stakeholders and external partners.

• Maintain accurate and organized contract files and document control systems.

• Monitor regulatory and legal updates impacting construction and pavement preservation contracting.

• Support licensing, bonding, insurance tracking, and renewal processes.

Requirements

• Associate's degree or Paralegal certificate required; Bachelor’s degree preferred.
• 2–5 years of experience in contract administration or paralegal work, with at least 1–2 years in a supervisory or team lead role
• Excellent leadership, communication, and organizational skills.
• Proficiency with Microsoft Office Suite and contract/document management systems.

Preferred Skills:

• Experience managing or mentoring junior contract administrators or legal support staff.

• In-depth knowledge of construction contracts, including AIA, DOT, and other public works agreements.

• Strong understanding of regulatory compliance including prevailing wage, TERO, DBE, lien waivers, and certified payroll.

• Prior work with state/federal DOT contracts.

• Notary Public certification is a plus.

Benefits

Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!

401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.

We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.