Administrative Specialist Senior

100% Onsite

Provides advanced administrative office support, secretarial support, and/or program coordination activities. This classification is distinguished from the Administrative Specialist in that incumbents perform a wide variety of secretarial and administrative duties involving complex office support and coordination of related tasks both inside and outside of the District. Work includes contacts with top management, community or business leaders and requires specialized knowledge of the area assigned to support. The reporting relationship will be given some consideration to determine job classification, but will not be given greater weight or consideration than the position's purpose, responsibilities, and qualifications. This position typically reports to Department/Division Chair, Dean, Associate Dean, Director, District Director, Assistant Vice President, Vice President, Associate Vice Chancellor or Executive Special Assistant but must also meet the job purpose, responsibilities and qualifications (level and scope) of the classification. This class is distinguished from the Administrative Coordinator in that the latter provides administrative office support and assistance to executive level staff (CEC) with the day-to-day administrative operations of a college campus or major District division. requests to appropriate resource
? Provides customer support of assigned systems or service area and provides technical assistance and specialized administrative office support activities related to area of assignment
? Monitors and tracks budgets, funding and expenditures; and assists with budget preparation
? Coordinates the inventory and replenishing of office supplies and office equipment maintenance services
? Researches, gathers, compiles and reviews data and information in support of assigned function, program, project or support area
? Designs and formats complex documents; composes original documents, correspondence and presentations
? Creates documents, reports, correspondence, and/or other communication materials
? Prepares and maintains schedules, coordinates calendars, researches and makes travel arrangements
? Oversees the maintenance of files, records, database information and documentation related to assigned area and according to established procedures
? May provide training and orientation to other staff
? Adheres to applicable policies and procedures
? Performs other duties as assigned
? Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services
? Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services
? Communicates with internal and external resources regarding policy/procedural, event or program information
? Receives and responds to inquiries and information requests, resolving issues or referring