PAYROLL AND HR SPECIALIST

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SUMMARY

Responsible for maintaining, and fully understanding the payroll processing system, reconciliation of payroll, interface with time keeping software and payroll processing companies to improve the use and function of the software. Provide administrative support to the Human Resources Departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide support to the Payroll Specialist to review and submit payroll every two weeks including: verifying the accuracy of electronic timecards for different types of employee classifications and payroll employee reimbursements, make necessary check adjustments if needed such as retro pay, deduction changes, rate changes, etc.
• Responsible for and fully understanding the Labor Code as it applies to employee status, overtime, leave, shift differential, minimum wage, and with an emphasis in Wage Order 5 for residential care facilities.
• Assist the Payroll Specialist in drafting and maintaining procedures in connection with the preparation of payroll, check distribution, federal/state/local reporting requirements and other related functions.
• Respond to employees'/supervisors' payroll related questions through to resolution.
• Issue termination checks and manual checks for adjustments needed in a timely manner.
• Provide support for preparation of the annual Workers Compensation audit.
• Assist in annual audits, annual operating budget preparation and various county budgets as related to payroll, payroll taxes and related benefits.
• Analyze data obtained for evidence of deficiencies in controls, duplication of effort, extravagance, fraud, or lack of compliance with laws, government regulations, and management policies or procedures.
• Supports the Human Resources Department in various projects and tasks as assigned, to include but not limited to, scanning, organizing the HR SharePoint files, answering verifications of employment, support during the annual Open Enrollment, and employee personnel file maintenance.
• Backup the front desk receptionist on an as-needed basis and when appropriate.
• Assists with related special projects as required and other duties as assigned.

QUALIFICATIONS

• Bachelor's degree, preferably in Accounting or comparable work experience
• Experience with payroll and HRIS systems
• Intermediate to Advanced Excel skills including formulas, pivot tables, and multiple spreadsheet cross referencing
• Able to multitask, set priorities and work independently
• Strong written and verbal communications, including the ability to raise issues appropriately to the right level internally and externally to resolve
• Ability to take ownership of tasks and see them through to completion
• Working experience with Paycom and SharePoint is a plus