Accounts Receivable Specialist
We are seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist with experience in the construction industry to join our finance team. The AR Specialist will be responsible for managing the full-cycle accounts receivable process, including invoicing, payment collections, lien waivers, and reconciliation. The ideal candidate will have strong communication skills, a solid understanding of construction billing (AIA billing, progress billings, retainage) , and the ability to work collaboratively with project managers and clients to ensure timely payments.
Responsibilities
- Prepare and submit Construction Billings (AIA, progress, SOV, etc.) for multiple jobs each month
- Process, review, code and input daily outgoing invoices and incoming payments
- Prepare and perform weekly AR report and runs and forecast future collection schedule
- Research and resolve account value discrepancies promptly with customers
- Follow up with customers to ensure collections on current and past due accounts
- Monitor incoming electronic payments daily to ensure AR system is up to date
- Assist in submitting pay applications/invoices and supporting documentation via client platforms
- Construction Contracts (Prime and Subcontracts) Arizona Lien Waivers / 20 day notices
- Enter new customers into accounting system
- Manage relations with customers' A/P departments via with high degree of professionalism and efficiency by email, phone and in-person if necessary
- Work with the billing team to correct invoicing issues
Requirements
- 3+ years of direct experience in Accounts Receivable
- Prior construction AR collections experience using AIA billing forms
- Self-starter, highly organized, high level of integrity
- Experience working with spreadsheets using Excel formulas (VLOOKUP and pivot tables)
- Federal contractor documentation a plus
- Exceptional communication and organizational skills
- Dependable and reliable
- Viewpoint Vista experience a plus
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