Office Coordinator

POSITION SUMMARY The Office coordinator overseeing daily office operations, supplies, mailroom, vendors, and events while providing proactive support and excellent internal customer service. This is a fully onsite role based at McCarthy’s Phoenix office.

RESPONSIBILITIES

• Manage all aspects of office supplies, to include: developing and strategizing standard offerings, ordering, invoicing, daily restocking, organizing, and anticipating needs.
• Manage positive and effective vendor partnerships to ensure consistent service for office amenities.
• Serve as a point of contact for office maintenance needs reporting
• Maintain conference room organization and tidiness
• Assemble and maintain minor office equipment
• Engage with end users to solicit feedback and continuous improvement
• Collaborate with administrative team to plan, prepare, and execute internal and external events as directed
• Serve as a cultural steward
• Manage printer maintenance and toner inventory
• Fill in for front desk receptionist as directed
• Maintain and manage the mail room to include: process development and improvement, shipping, receiving and distribution, vendor and equipment management, and invoice allocation
• Collaborate with Office Manager in developing process improvement strategies to enhance partner experiences and office efficiencies
• Work independently, manage time, and take initiative to execute daily tasks with minimal direction

QUALIFICATIONS

• Ability to work a minimum of 35 hours and maximum of 40 hours a week during typical business hours
• High School Diploma or GED
• Experience in food service or hospitality a plus
• Able to communicate effectively and follow routine verbal and written instructions
• Able to manage time effectively and work independently
• Able to work positively and efficiently with other team members
• Microsoft Outlook, Word and Excel experience highly desired
• Able to demonstrate positive customer service with partners and vendors

• Work is normally performed in a typical interior office work environment
• Must be able to repetitively lift 20 pound boxes, bend, stretch, squat and reach
• Must be able to be up and moving around for a couple hours at a time
• Must be able to transport supplies across several floors
• Use standard cleaning products in kitchen environment