Administrative Assistant

We’re seeking an Administrative Assistant who enjoys being at the center of daily office activity and keeping business operations running smoothly. This role supports a small, collaborative office environment and blends administrative support, customer interaction, and light accounting responsibilities. It’s a great opportunity for someone who is organized, friendly, adaptable, and comfortable wearing multiple hats throughout the day.

Key Responsibilities

• Handle front-office administrative tasks including answering phones, greeting customers, and responding to general inquiries.
  
• Support office organization, scheduling, document preparation, filing, and internal communications.
  
• Assist with light bookkeeping activities such as invoicing, sales tax entry, and basic accounting office support.
  
• Help manage data entry and updates using Google and Microsoft productivity tools.
  
• Coordinate with team members in a small-office setting to support daily workflow and smooth operations.
  

Qualifications

• Experience in an administrative, office support, or customer service role.
  
• Comfortable using Google Workspace, Outlook, Word, Excel, and QuickBooks Online.
  
• Basic understanding of bookkeeping, invoicing, or accounting office processes preferred.
  
• Strong communication skills and a positive, team-oriented attitude.
  
• Highly organized with the ability to manage multiple tasks and priorities.
  
• Able to thrive in a small-office environment and contribute to a collaborative culture.
  
• Curiosity or familiarity with AI productivity tools is a plus.
  
• Reliable, professional, and comfortable working with both internal staff and customers.
  

Equal Opportunity Statement
Design Hire is proud to be an Equal Employment Opportunity / Affirmative Action employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Employment Eligibility: If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.