Administrative Assistant(Property Management)

Job Description

Job Description

Administrative Assistant(Property Management)
LHH Recruitment Solutions is partnering with a well-established real estate and property management company in Scottsdale that is committed to delivering a higher level of service than the competition. They are seeking a professional, detail-oriented Leasing Administrative Assistant who thrives in a customer-focused environment and takes pride in creating an exceptional client and resident experience. This role is fully onsite, and has a pay range of $22/hr-$26/hr.

This position plays a key role in supporting daily leasing operations, resident communication, facilities coordination, and administrative functions for a fast-paced and growing office. The ideal candidate is organized, proactive, polished, and passionate about delivering top-tier service.

Key Responsibilities:

• Support the leasing and property management teams with day-to-day administrative operations
• Provide exceptional customer service to prospective tenants, residents, clients, and vendors
• Prepare leasing documents, renewals, notices, and resident correspondence
• Maintain organized and accurate tenant files and records
• Coordinate appointments, property tours, move-ins, and move-outs
• Review and track facilities and maintenance requests to ensure timely resolution and follow-up
• Communicate with vendors and tenants regarding maintenance scheduling and updates
• Assist with processing invoices, tracking expenses, and maintaining accurate records for vendor payments
• Assist with rental applications, processing paperwork, and compliance tracking
• Answer phones, respond to emails, and professionally handle inquiries
• Help maintain smooth office operations and support overall team success
• Build positive relationships with residents and clients while representing the company professionally

Qualifications:

• High school diploma or equivalent
• Previous experience in leasing, property management, administrative support, or customer service is required
• Experience handling maintenance coordination, vendor communication, or invoice processing is a plus
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills
• Professional presentation and a service-oriented mindset
• Proficiency in Microsoft Office; property management software experience is a plus
• Ability to work collaboratively while also managing responsibilities independently
• Detail-oriented with strong follow-through and problem-solving skills

Interested? Please apply now!

Pay Details: $22.00 to $26.00 per hour

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.