Administrative Assistant
Kforce has a client that is seeking an Administrative Assistant in Phoenix, AZ. Responsibilities:
- Provide administrative support for director(s) and leadership
- Administrative Assistant will manage calendars and schedule meetings
- Coordinate routine maintenance of site with facilities and assist where applicable in event planning
- Interact with a diverse group of vendors, visitors and internal contacts throughout all levels of the organization
- Assist with the on and off boarding of new representatives to the organization
- Create, update and maintain routine spreadsheets
- Maintain databases of representatives, clients and recruits
- Create presentations and other documents
- As an Administrative Assistant, you will provide exceptional telephone support
- Answer routine correspondence and assemble information that occasionally may be of confidential and sensitive nature
- Make travel arrangements and process expense reports
- Order supplies, make copies and file department documents
- Receive/send/deliver mail items
- High School diploma/GED or equivalent experience
- 4+ years of experience in a senior administrative support role with extensive experience supporting senior level executives
- Proficiency with Microsoft Office Suite
- 4+ years of experience in a senior administrative support role in a professional services environment
- Exceptional attention to detail and accuracy
- Superior verbal and written communication skills including editing and proofreading
- Strong organizational and time management skills
- Sound judgment and problem-solving abilities
- Ability to handle multiple priorities simultaneously
- Ability to handle a variety of duties simultaneously in a fast-paced environment
- Ability to analyze complex information requests
- Ability to exercise considerable discretion in all manners of internal and external communications
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